WorldStrides is the global leader in educational travel and experiential learning. The company was founded in 1967 to provide middle school travel programs to Washington, D.C. and has grown to provide a wide range of programs for more than half a million students annually to over 100 countries around the world. WorldStrides offers experiential learning programs in educational travel, performing arts, language immersion, career exploration, service-learning, study abroad, and sports. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.
Job Description:
The Financial Services Representative (FSR) role is responsible for the consistent oversight, execution and accuracy of the financial status from registration through post-travel reconciliation for approximately 150 to 250 assigned travel group Program Leaders (PL) and associated Participants' Responsible Parties (RP). The FSR has a strong working knowledge across WorldStrides products, policies, workflows, and platforms and performs across these with a quantifiable bias towards productivity, efficiency, and quality.
The FSR is the financial point of contact (POC) for the group's PL providing up-to-date status on all travelers' trip costs, payments and balance statuses. Aligned with their assigned Account Managers, the FSR partners with their Customer Support and Finance teammates to coordinate all transactions that impact groups/PAX trip costs and balance dues.
Leveraging strong relationship management skills across internal and external stakeholders, the FSR's success lies in their ability to efficiently manage the groups' financial dynamics through the timely communications with the PL, the proper distribution of school monies and the collection of all monies due from the groups' traveling School/PAX while maintaining a PL Post Trip Survey average rating of over 9 on a 10 point scale.
Responsibilities:
Relationship Management:
- Responsible for proactive communications with their assigned groups’ Program Leader (PL) leveraging the “We Care” protocols to share up-to-date financial status of their group from travelers’ registrations through group post-trip reconciliations
- Partners with their assigned Account Managers (AM) to ensure timely execution of group and PAX transactions requiring modifications to traveler attributes or trip price/costs
- Insures appropriate protocols are followed for all school/traveler accounts requiring refunds, PL payments, write offs, special discounts/promotions and any traveler accounts turned over to collections
- Collaborates with Customer Support and Finance to ensure all group and traveler related financial transactions are executed in a timely and proper matter
Group / Participant Financial Oversight:
- Responsible for maintaining accurate financial transactions, records, reconciliations, and audit work streams for all assigned groups/PAX in support of:
- Timely application and distribution of all school / fundraising monies and group/traveler discounts
- Timely communications and accurate transactions related to invoicing of additional travel services secured by group and/or PAX
- Management of group and traveler attributes and key data elements to reflect correct trip costs and insure operations (air/bus/hotel) efficiencies
- Execution of established communications and transaction protocols to manage school/traveler paid-in and balances due including invoicing, payment reminders, cancelation warnings and collection notices
- Negotiation and implementation of established payment plans with RP and necessary follow up when payments decline
- Timely execution of cancelations, refunds and past due notices
- Financial and trip data gathering in support of legal, Better Business Bureau, and/or other escalated group and/or RP matters
- Facilitation of WorldStrides collections protocols (communications, paperwork, work streams) established for post-trip balances due
- Professionally and appropriately manages communications with both internal and external stakeholders regarding group / traveler finance-related matters
- Demonstrated working knowledge in all organization’s products, services, procedures and guidelines and willingness to assist fellow team members as needed
Qualifications:
Four Year College Degree – Preferred
Two Year College Required or Relevant Client/Customer-facing Financial Relationship Management Work Experience – Required
Work Perks
- Fun & driven environment.
- Excellent medical, dental, and vision coverage, life, accidental death and dismemberment, accident, critical illness, and disability insurance, FSA healthcare, FSA dependent care, HSA with employer contribution, and generous 401k match.
- 11 paid floating corporate holidays, 1 paid volunteer day & up to 25 PTO days to start – accrue up to 28 over 3 years, 4 mental health days, and 5 bereavement days.
- Tuition reimbursement up to $5,250 annually
- $1,000 towards professional certifications annually
- Opportunities for paid and discounted travel.
- Flexible work schedule providing on-site, remote, and virtual office opportunities.
- Encouraged participation in our Employee Resource Groups and Diversity, Equity, & Inclusion council.
- Fitness Center and café onsite at select locations.
- Employee Assistance Program (EAP)
- Paid Parental, Caregiver, and Disability leave.
- Team Member Discount Program
WorldStrides, a global organization, is committed to educate and serve communities worldwide. Our commitment is fueled by the passion of our team members and partners to make experiential learning accessible, while also being socially, environmentally, and ethically responsible. Together, we accomplish this by investing in initiatives to promote inclusion, diversity, and sustainability.
As an Equal Opportunity Employer, WorldStrides is committed to building a diverse workforce, supported by an environment that promotes inclusion and belonging. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
WorldStrides will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1, J-1, H-1, H-2, L, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire. Select seasonal roles may consider students on J-1 or F-1 visas.
What We Do
WorldStrides provides educational travel and experiences to more than 530,000 students a year. Founded in 1967 by a middle school social studies teacher from Chicago, the company has since grown to become a leader in experiential learning for students of all ages throughout their lifetime learning journey. In addition to domestic and international travel and study abroad programs, WorldStrides offerings include performing arts, sports, language immersion, career exploration, and service-learning. Each of these experiences helps students to see beyond the classroom and to see the world – and themselves – in new ways.
Our global team is 1,500+ strong, united by a passion for what we do. We work with students, parents, and teachers, and behind the scenes too, to deliver experiences that transform lives. Let's get out there - together!
Community Guidelines
We are happy to address questions you may have, but in order to foster a vibrant and useful online community, we’ve outlined a few guidelines to be followed when posting on the WorldStrides and affiliated brands' social channels . Any comments that are in violation of the guidelines will be removed, and repeat offenders may be blocked.
Comments will be removed if they contain:
• Profane, inappropriate, threatening or offensive language;
• Violations of copyright or intellectual property rights;
• Purposefully untrue or misleading statements;
• Comments that are meant to derail or hijack constructive conversations;
• Personal information of community members or WorldStrides employees;
• Posts that link to potentially harmful sites.
