Finance Coordinator

WHO WE ARE

Sid Lee is a multidisciplinary creative collective striving to make a difference and celebrate culture with bold ideas. Its 700 professionals work as one team from offices in Montreal, Toronto, New York, Paris, London, Los Angeles and Seattle. Their mission is to create what matters through brand building, brand expression and brand experience. Its creative community also includes Yard, Digital Kitchen, BIMM and Haigo.

Alongside progressive clients, Sid Lee draws on its rich collection of disciplines, from design to data and experiential communication and technology to advertising and architecture, empowering its clients to outperform their competitors, earn the trust of their customers and increase their influence on culture.

Sid Lee is a member of kyu, a collective of top-tier global creative companies established by Hakuhodo DY Holdings. Sid Lee also imagined C2 Montréal, one of the largest creative-business conferences in the world.

ROLE

The Finance Coordinator will support the Finance team, Resourcing and Account Services team with the organization of internal jobs, client budgets, costs, and billing. The successful candidate needs to be proficient with Microsoft Excel and needs to have relevant accounting experience specifically with creating budget estimates, purchase orders, and invoicing. This position will report directly to the Sr. Finance Manager.

RESPONSIBILITIES

Daily

• Opening jobs/project numbers, processing approved budgets and invoicing schedules
• Creating client facing budget estimates
• Creating Purchase Orders (PO) and setting up new vendors
• Managing and reconciling the corporate credit cards
• Supporting Finance and Account Services team with various admin/finance requests, including but not limited to hours reports, hours and cost transfers
• Owning freelance process (tracking, contracts, POs, Timesheets)

Weekly

• Following up with employees on timesheets
• Following up with Account Services team on client approvals of budgets
• Processing of outside vendors and partners invoices
• Performing Accounts Receivable follow-ups

Monthly

• Performing credit card reconciliation 
• Assisting Sr. Finance Manager with month-end closing procedures
• Extracting and distributing Efficiency/Timesheets reports for various departments 
• Owning timesheet closing for all staff to meet month-end deadlines
• Issuing and emailing recurring invoices to subtenants and clients
• Attending Budget Control meetings and performing follow-up tasks

REQUIREMENTS

• University Degree and/or College Diploma in Accounting, Finance or other relevant program
• Proficiency with Microsoft Excel
• 1–2 years of experience in an accounting position or a role with financial accountability
• Agency experience is an asset
• Workday experience is an asset
• Fluent in English, written and spoken

Proud to be an equal opportunity employer, Sid Lee is committed to creating a diverse work environment. All qualified applicants are considered without regard to citizenship, ethnicity, race, colour, religion, gender, gender identity or expression, sexual orientation, genetics, disability, age or veteran status.
We encourage women, Indigenous people, persons with disabilities and members of visible minorities to apply.

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