Finance & Administrative Assistant

C R Encapsulation Limited, 'CRE Marine', delivering underwater connectivity, designs and manufactures a range of all-metal shell connectors, fibre optic products, strain terminations, penetrators and junction boxes for extremely heavy duty use and are trusted in the most rigorous underwater applications on the planet from splash zone to full ocean depth.

Responsibilities

Finance Functions:

• Provide Matching purchase invoices to goods delivery notes/commercial invoices, resolving/advising/notifying any discrepancies and posting through SAGE on a timeous basis.
• Process Credit Card Expenses, matching receipts to the credit card statement.
• Reconciling supplier statements to Sage and dealing with any queries regarding payment dates from suppliers.
• Reconcile the cash book to the bank statement on a daily basis posting cash receipts and payments in a timely manner.
• Prepare Cashflow Forecast and Actuals on a weekly basis for submission to parent company. 
• Processing cash receipts from telephone calls.
• To undertake credit control duties ensuring customers pay in a timely manner.
• Involved in weekly cycle stock counts in both the Bourtree & Altec Facilities.
• Maintain the Calibration Register to ensure that tools are maintained regularly and arranging collection days. Ensure signed and kept for ISO 9001 purposes.

Admin Functions:

• To initially support and eventually develop towards being multi skilled in the following primary administrative functions; thereby enabling the business to have adequate cover during periods of vacation and illness.
• Assist with RFQ submissions.
• Preparing quotations timeously through Sage from Internal Sales working papers/spreadsheets’. 
• Support the production department as and when required.
• Support procurement activity for non-ROP orders.
• Assist in organising couriers and all associated paperwork.
• Assist with operating and maintaining bar coding system and maintaining various company registers on a timeous basis.
• Assist in updating Sage and the customer with revised delivery dates (including supply chain delivery date changes).

Additional Requirements

• Undertaking any other duties which are assigned to you by management.

Skills

• Familiarise, promote and adhere to all company policies and procedures.
• Attention to detail (speed and accuracy) whilst producing quality work within demanding timeframes.
• Ability to prioritise workload to tie in with the requirements of the business.
• Ability to work as part of a team and liaise with internal departments, customers and supply chain.
• Good written and oral communication skills – report writing.
• Commercial awareness.

Experienced with:

• Working within a very busy office environment to satisfy customer expectations.
• ERP systems (preferably Sage) and Excel with reasonable working knowledge of Word. 

Behaviour

• To consistently perform duties in accordance with the Integrated Management System thereby ensuring your own safety and that of others that may be affected by your actions.
• To identify any opportunities for H&S improvements and advise the Office Manager in order that these opportunities can be assessed.
• To be prepared to stop and challenge actions of others within the workplace which you consider may be being undertaken in an unsafe manner.
• Self-starter, can prioritise workload to meet client’s requirements.
• Flexible, adaptable approach to workload.
• Positively promoting the company to departmental staff, customers and suppliers.