Export Documentation Specialist

It's fun to work in a company where people truly believe in what they are doing!

We are currently looking for an Export Documentation Specialist to join our team in our award-winning business in our office in Ayr. This position is based onsite and is permanent.

Competitive salary

Benefits linked holidays

Contributory pension scheme

Life insurance

Share purchase scheme

Subsidised private medical cover

Cycle2Work scheme

Employee assistance programme

At Neogen, we partner with our customers to protect and enhance the world’s level of food and animal safety. By offering a diverse suite of solutions for the food, beverage, animal protein and agriculture industries, we empower our customers to safeguard their brands and create better products. We also have the privilege to partner with companies in the companion and performance animal industries, as well as the fields of life sciences and toxicology.

Our team here supports the Indian, European, Middle Eastern and African (iEMEA) territories for Neogen Corporation, a top performing NASDAQ listed business employing over 2,000 people worldwide.

We are looking for a detail-oriented Export Documentation Specialist to manage the preparation, verification, and submission of export documentation to ensure smooth international shipments and regulatory compliance.

What you’ll be doing:

• Creating and issuing commercial invoices for al export shipments.
• Ensuring that all export paperwork is accurate, complete and aligned with shipping and customs regulations.
• Coordinating the preparation of packing lists, bills of lading and proforma invoices as required.
• Managing the approval process for pick lists and product expiries before submitting orders for shipment.
• Tracking and maintaining records of all export documentation for audit and compliance purposes.
• Preparing and submitting veterinary certificates, manufacturer declarations and any required export documents.
• Liaising with trade compliance to ensure compliance with international trade regulations, customs law and documentation requirements.
• Liaising with customs brokers, freight forwarders and regulatory authorities to resolve documentation errors.
• Updating and maintaining export order trackers, ensuring orders are processed in a timely manner.
• Following up on staged shipments, checking for missing approvals, documentations and shipping costs.
• Communicating with logistics teams, order management and 3PL providers to ensure all required documentation is submitted before shipment.
• Sending picking lists and commercial invoices to internal sites and 3PL partners once an order is ready for shipment.
• Identifying and implementing best practices for accuracy and efficiency.
• Ensuring shipping records are maintained for audit compliance.
• Assisting in logistics process optimization to improve document flow and reduce delays.

About you:

• Previous experience in export documentation, international shipping or trade compliance.
• Strong knowledge of commercial invoices, customs regulations and export paperwork requirements.
• Proficiency in ERP, WMS and export tracking systems.
• Experience working with 3PL providers, customs brokers and freight forwarders.
• High attention to detail and ability to identify and resolve document discrepancies.

A Mission That Matters

Neogen is dedicated to the advancement of human and animal wellbeing through science and technology so we can fuel a brighter future for global food security.

Our culture is comprised of our Purpose and Promise, our Principles and our Values – which guide our everyday decision making. Dreaming big while Inspiring and Innovating, doing the right thing while Acting with Integrity, being solution driven while Delivering On Our Promises, celebrating the talent each person brings while Fostering Optimism and valuing diversity while Cultivating Belonging. It’s our actions aligning with these values that provide a consistent, happy and healthy work environment for our employees.

This is an excellent opportunity to be part of a growing organisation. If this role has caught your attention and you feel it might be good fit for you then please don't hesitate to apply.

#LIOnsite

Come Be Part Of A Mission that Matters!

From inside the farm gate to our dinner plates, Neogen protects the world’s food supply. Through a variety of animal healthcare products, to food safety solutions for dangerous bacteria, allergens, toxins, drug residues and much more, Neogen is there — and you can be too.