Executive Team Assistant to CHRO / HR Department

Hamilton Lane is looking to expand our team to satisfy the needs of our growing client base. Hamilton Lane is built on collaboration, teamwork and integrity. Our employees pursue excellence and always strive to do the right thing. We invest in our employees, clients and partner relationships, as well as, in the technology and resources necessary to remain competitive, working in a competitive environment that inspires innovation.

The Opportunity: The Executive Team Assistant to the CHRO will provide high-level administrative support to the CHRO and assist with various HR coordination responsibilities. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost confidentiality. The ideal candidate will be a proactive problem solver with excellent communication skills and a strong understanding of HR processes.

Your responsibilities will be:

• Provide comprehensive administrative support to the CHRO, including managing calendars, scheduling meetings, and coordinating travel arrangements.

• Prepare and format information for internal and external communications including presentations, emails, memos, and reports.

• Assist with day-to-day operations of the HR team such as onboarding/offboarding processes, employee record maintenance, managing the HR Service Desk, and recruiting support.

• Coordinate and organize the HR Master Calendar which includes meetings, training sessions, cyclical programs, project timelines and social events. Assist with events as needed.

• Act as a point of contact for executives, employees, clients, and other external partners.  

• Maintain the highest level of confidentiality of sensitive information and ensure compliance with company policies and procedures.

• Assist with special projects and initiatives as assigned by the CHRO.

• Serve as back-up for HR and Talent Acquisition Coordinators.

• Perform other administrative duties as required to support the HR department.

Your background will include:

• 5+ years’ experience as an administrative professional in Financial, Professional Services, or related sectors   

• Exemplary planning, time management, and work prioritization abilities  

• Strong attention to detail and sense of urgency  

• A passion to learn, to contribute and to reinforce the culture throughout your interactions  

• Discretion and confidentiality  

• Excellent knowledge of MS Office 

We offer a competitive salary, annual discretionary bonus and a comprehensive benefits package which includes: Medical, Prescription, Dental, Paid Time Off, 401k plan, Life and Disability Insurances, Tuition Reimbursement, Employee Stock Purchase Program, Health Club Reimbursement and Flexible Spending Accounts.

Hamilton Lane is an affirmative action-equal opportunity employer. All qualified applicants will be considered for employment without regard to their race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other classification prohibited by applicable law.

If you need a reasonable accommodation to complete your application, please contact Human Resources at [email protected].

Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity. Please, no phone calls or emails. All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and/or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane. No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.