Executive Assistant/Receptionist

Who We Are:

Kontoor Brands, Inc. (KTB) is the parent company of Wrangler®, Lee® and Rock & Republic®, with owned manufacturing facilities in Mexico and Nicaragua. Kontoor also owns and operates over 140 retail stores across the globe. Our global company employs more than 15,000 people in 65 countries, with world headquarters in Greensboro, North Carolina, and regional headquarters in Geneva and Hong Kong.

Job Posting:

Executive Assistant / Receptionist

We are seeking a highly organized and proactive Executive Assistant/ Receptionist to provide support to Kontoor Executives. In addition, this position will have front desk reception responsibilities. The ideal candidate will have excellent communication skills, outstanding judgement, strong attention to detail, and the ability to multitask effectively in a fast-paced environment. The Executive Assistant / Receptionist will play a crucial role in ensuring smooth operations and facilitating communication within the departments he/she supports.

In this role, the Executive Assistant / Receptionist will be the main support person for the VP Global Design Wrangler, VP Global Design Lee, VP Sustainability, Innovation, Product Development & Procurement. The successful candidate for this role can expect to coordinate a variety of administrative and project management duties in support of these offices and teams. Some of this work may be highly confidential and utmost discretion is required for the role.

This person will work full time onsite Mondays through Fridays 8am – 5pm.

Key Responsibilities: 

Executive Support:

• Provide administrative support for executives, including managing calendars, scheduling meetings, booking conference rooms, ordering catering, securing technology and other resources as required.
• Prepare and organize materials for meetings, including agendas, printing materials and occasionally formatting presentations, and reports.
• Direct any incoming communications for executives, including emails and phone calls.
• Serve as liaison between executives, managers, team members and visitors.
• Coordinate all business travel arrangements; arrange travel schedules and reservations via Kontoor’s Corporate Travel program; including flights, hotels, and ground transportation; file travel expenses for reimbursement.

Office and Receptionist Duties

• Receives and routes incoming telephone calls, answers routine questions, records and routes messages and welcomes/receives visitors while setting a positive first impression of the company. 
• Collect department mail and maintain office supplies inventory and place orders as necessary.
• Coordinate order and delivery of keys, nameplates, and other small signs. Maintains list of security codes and after-hours entry instruction.
• Maintains Rev Mill bulletin boards.
• Occupancy request changes – Submit to Facilities maintenance
• Evacuation/emergency response

  911 calls

  Communicate with HR for any issues, needs for Ohmnilert notification, etc.

• Ensure printers function and stocked

  Notify IT for function and print cartridges

  Work Orders for IT related items, non- printer, such as Teams, TV’s.

Expense Management:

• Enter and/or approve department bills/expenses as needed to ensure timely payment for professional services and vendors. Assist with monthly Forecast updates. Manage Coupa expense management system.

Document Management:

• On an as-needed basis, help with basic formatting of documents, reports, and power point presentations.
• Organize and maintain electronic and physical filing systems.
• Ensure confidentiality and security of sensitive information.

Event Coordination & Support:

• Assist in coordinating and supporting department events, such as company celebrations and team building events. Arrange catering, transportation and event logistics including on-site support during events.

Communication Liaison:

• Serve as a primary point of contact for executives for internal and external stakeholders,
• This may include interaction with representatives from within the Greensboro/broader US community organizations, non-profits, and government entities.

Skills for Success: 

• Proven track record as an executive assistant in a complex fast-moving business environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Strong organizational and time management skills.
• Outstanding judgement and excellent communication and interpersonal abilities.
• Discretion and confidentiality when handling sensitive information.
• Ability to work independently with minimal supervision.
• Excellent team spirit and collaboration skills.
• Flexibility and adaptability to changing priorities and deadlines.
• Exceptional time management and organizational skills to handle multiple tasks to enable staff to meet critical deadlines.

Experience/Education: 

• The ideal candidate will have 6-8 years of executive administrative experience in a professional business environment.

Why Kontoor Brands?

At Kontoor, we offer a comprehensive benefit package to fit your lifestyle and our benefits are crafted with the same care as our products.

When our employees are healthy, secure and well, they bring their best selves to work. Kontoor Brands supports you with a competitive benefits program that provides choice and flexibility to meet your and your family’s needs – now and in the future. We offer resources to support your physical, emotional, social and financial wellbeing, plus benefits like discounts on our apparel. Kontoor Brands also provides four weeks of Paid Parental Leave to eligible employees who are new parents, Flexible Fridays and tuition reimbursement.

Our Kontoor D&I Mission

At Kontoor, we believe that D&I is a key enabler to a culture that empowers us to work with passion and confidence, shaping our brand and future.

Our Kontoor D&I Commitment

• Create a global workforce of high-performing teams that both unlocks our individual uniqueness and harnesses our collaborative talents
• Ensure an equitable environment that attracts & promotes diverse workforce
• Foster inclusivity, ensuring employees feel they can bring their whole selves to work