Executive Assistant

About Invoice Home

Invoice Home is seeking an Executive Administrative Assistant to join our team in Austin, Texas. As a SaaS company, we offer web-based business and productivity tools aimed at providing users with a simple, straightforward experience. Since its founding in 2011, Invoice Home has grown steadily, reaching over 10 million users. It consistently ranks among the top 5 invoicing apps on both the Google Play Store and Apple App Store, making it a leader in the market.

At Invoice Home, we foster a collaborative, entrepreneurial work environment that adapts to varying paces. Our team members are proactive self-starters who thrive in independent work but are also comfortable collaborating with colleagues who bring diverse perspectives and personalities. We believe the best work emerges when individuals with unique strengths come together to create solutions that align with the company’s goals and objectives.

Job Description

Invoice Home is looking for an Executive Administrative Assistant that can handle the day-to-day functions of the Austin office. In this position you will provide high-level administrative support in a high pressure environment coordinating both professional and personal capacities of the CEO and CTO of the company. The person in this position is computer savvy, flexible, detail-oriented and proactive. This is a multi-faceted position requiring the person to manage multiple projects or requests throughout the day. You will work alongside another executive assistant and will report directly to the CEO and CTO.

The ideal candidate will stay up to date with what’s going on across teams internally while finding ways to enhance the office.

Responsibilities

• Coordinate with the current admin to oversee all office activities and ongoing projects.
• Promptly respond to and resolve administrative requests or issues.
• Manage all forms of correspondence, i.e. emails, letters, packages, calls.
• Handle scheduling, meeting preparation, tracking deliverables, and assist with various projects.
• Manage inventory, ordering, and distribution of office supplies and snacks.
• Act as an official representative of the company to resolve any issues that require effective and timely communication (external and internal).
• Coordinate travel arrangements for the CEO and CTO and be on call for all travel needs.
• Run errands for the CEO, CTO, and company - both professional and personal.
• Accounting: uploading receipts and paying relevant expenses.
• HR: Assist in the onboarding process for new hires.
• Weekly use of the company's internal project management software.

Qualifications

• Prior experience in office management, Admin., Executive Personal Assistant
• A proactive work style with strong critical thinking skills: individuals who are confident/honest enough to say, “I don’t know, BUT I’ll find out!”
• The ability to handle multiple tasks in a fast-paced environment while still providing quality work.
• Exceptional organizational skills, attention to detail, and the ability to ensure confidentiality as needed.
• Excellent written and verbal communication skills, with the ability to build strong internal and external relationships.
• Proficient in Microsoft Office and Google Suite.
• Has a curious mind and enjoys learning for personal/professional development with little direction.
• Bachelor’s degree in Business Administration or related field is preferred.

Benefits

• Mileage compensation
• Competitive compensation based on experience with quarterly reviews.
• Vacation and sick days (25 total).
• Medical/Dental/Vision Insurance - up to 50% covered by the company.
• 401k opportunities
• Health Savings Account (HSA) options.
• Parental leave
• Company laptop, phone, and any necessary learning materials.
• Newly renovated and modern Space in downtown Austin.
• Paid parking or transportation downtown.
• The atmosphere of a startup with the stability of an established business.

Come join our growing team!

Invoice Home is an equal opportunity employer and we greatly value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other characteristic protected by law.