Executive Assistant

About Panoptyc

At Panoptyc, we're on a mission to revolutionize loss prevention. Using visual AI and manual reviewers, we help retailers detect theft in over 15,000 markets across the United States. From Fortune 500 giants to local businesses, our impact is far-reaching. As a fully remote, rapidly growing team, we're excited to invite top talent worldwide to join us in reshaping the future of retail security.

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide direct support to our CEO. This role is critical in ensuring seamless communication, efficient task management, and optimal use of the CEO’s time. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and possesses excellent communication skills.

Responsibilities

Core Executive Support & Communication

• Attend all CEO calls, providing real-time support and ensuring seamless communication.

• Document key decisions, action items, and follow-ups with meticulous call notes.

• Anticipate the CEO's needs during calls and respond swiftly and accurately.

Proactive Follow-Up & Task Management

• Track and manage all CEO action items, ensuring timely completion and follow-up.

• Prioritize and organize tasks, proactively identifying deadlines and potential roadblocks.

• Maintain a robust system for tracking and reporting the status of ongoing projects.

Professional Communication & Correspondence

• Draft and manage all CEO correspondence, including emails, letters, and reports.

• Manage and curate the CEO's LinkedIn presence, including responding to messages and drafting posts.

• Ensure all communication maintains a professional tone and adheres to high U.S. English standards.

Calendar & Schedule Management

• Maintain and oversee the CEO’s complex calendar, scheduling meetings and travel arrangements.

• Resolve scheduling conflicts efficiently, ensuring optimal time management.

• Provide timely reminders and updates for upcoming appointments and deadlines.
  

Essential Skills & Attributes

• Exceptional Attention to Detail: Maintain accurate records, proofread documents, and ensure consistency.

• Proactive & Responsive: Anticipate needs, address issues swiftly, and maintain professionalism under pressure.

• Strong Time Management & Organization: Effectively prioritize and handle multiple tasks while meeting deadlines.

• High Level of Responsibility & Discretion: Handle confidential information with the utmost professionalism.

• Commitment to Specific Work Hours: Adhere to a set schedule to ensure consistent support.

• Strong Work Ethic: Demonstrate dedication to excellence and a high standard of performance.
  

Helpful Additional Skills (Desired, Not Required)

• Basic Design Skills: Assist in creating presentations and reports.

• Operational Support: Contribute to operational tasks and projects as needed.
  

Why Join Panoptyc?

• Competitive salary and benefits.

• Be part of a rapidly growing team reshaping retail security.

• Full remote work flexibility with a dynamic, global team.

• Opportunity to work closely with executive leadership and drive business impact.

Job Details:

• Full-time status (40 hours per week)

• Able to work during U.S. Eastern Time zone

• Location: Remote