Executive Assistant

This role serves as the primary contact for all matters directed to the Global Business Platforms CIO, Enterprise Technology. The Executive Assistant will act as an intermediary for both internal and external issues, helping to interpret, act, delegate, and manage the CIO’s time effectively.
The ideal candidate will work closely with other members of the organization and independently on projects from conception to completion. They must thrive under pressure in a fast-paced environment and handle a wide variety of confidential matters with discretion.

Job Description:

Key Responsibilities
 

• Serve as the first point of contact for all queries, screening, redirecting, and actioning incoming matters, and following up as required.
• Support the delivery of CIO-led projects, including scheduling complex, multi-time zone meetings; managing correspondence, reports, presentations, agendas, and minutes; and ensuring pre-work is completed proactively.
• Coordinate all business travel, logistics, meeting arrangements, and track expenses.
• Provide and often drive a full range of highly confidential administrative support, exercising sensitivity, tact, and diplomacy.
• Assist in driving and delivering on the Global dentsu strategic vision and key priorities.
• Participate in the development and implementation of administrative standards, policies, and practices.
• Manage the Business Platforms knowledgebases, including tools, standards, and governance.
• Maintain team channels and distribution lists for all areas of technology.
• Lead the delivery of People initiatives, such as an Employee Engagement group, focusing on key initiatives and aligned deliverables to improve employee engagement and satisfaction within the wider team.
• Foster strong relationships throughout the business and assist in raising the profile and sharing the strategy of the Global Business Platforms function.
• Prepare and collaborate with the communication team and Technology Executives on regular newsletters and email communications for our technology execs using our communication platform and tools.
• Coordinate bi-monthly All Hands meetings for the Global Business Platforms Team, including creating high-quality slide decks that are engaging and relevant to the audience.

Qualifications + Skills

• Ability to accurately perform and prioritize multiple tasks seamlessly to meet deadlines.
• Advanced MS Office skills, including PowerPoint (master slide knowledge) and Excel.
• Proficiency with the full suite of Microsoft Office products, notably Outlook, Teams, Excel, PowerPoint, and Word.
• Proven ability to use a variety of multimedia communication tools (MS Teams, video/tele-conferencing) and internal software systems (expenses, procurement, CRM, etc.).
• Strong C-Level stakeholder engagement and alignment skills, with the ability to drive consensus and outcomes in a complex organization with Global, Region, and Market leaders.
• Ability to work cross-functionally with all levels of the business to deliver agreed outcomes.
• Proactive approach to problem-solving with strong decision-making capability, seeking out opportunities and proposing solutions.
• Resourceful team player, with the ability to operate independently on projects from conception to completion.
• Ability to maintain and manage deadlines for the wider team as well as for your Executives and yourself.
• Excellent interpersonal skills and the ability to build strong relationships with stakeholders, working closely with business partners, stakeholders, and vendors both remotely and in person.
• Discretion in handling confidential information, adaptable to various competing demands, and demonstrating the highest level of customer/client service.
• Ability to meet deadlines, handle a wide variety of tasks, and achieve high performance goals in a fast-paced environment.
• 4+ years of experience supporting senior leaders, preferably in an advertising, media, or technology organization.
• Experience in internal or external communications, partnership development, and corporate HR practices.

Location:

Bangalore

Brand:

Bcoe

Time Type:

Full time

Contract Type:

Permanent