Executive Assistant

Discover. A brighter future.
With us, you'll do meaningful work from Day 1. Our collaborative culture is built on three core behaviors: We Play to Win, We Get Better Every Day & We Succeed Together. And we mean it - we want you to grow and make a difference at one of the world's leading digital banking and payments companies. We value what makes you unique so that you have an opportunity to shine.
Come build your future, while being the reason millions of people find a brighter financial future with Discover.
Job Description:
What You'll Do

• Provides business support services to enhance and maximize the effectiveness of the business/business area. Works closely with functional leader(s) with confidential and sensitive information. Schedules, guides and manages the key engagements of the department/leader. Provides administrative and secretarial services to members of staff such as calendar management, arranging travel, scheduling internal and external meetings, and miscellaneous administrative tasks.
• Actively manages and escalates risk and customer-impacting issues within the day-to-day role to management.

How You'll Do It

• Composes responses to inquiries and directs to appropriate personnel. Distributes requests for information, tracks progress, and follows up on actions taken. Sorts and files correspondence and other documents in filing system. Opens, sorts, and distribute mail. Sends outgoing mail.
• Completes typing assignments including correspondence, forms, tables, proposals, and reports.
• Screens telephone calls and visitors.
• Schedules and maintains calendar of appointments, meetings, and travel itineraries. Track time and attendance for team.
• Takes notes during meetings and produces minutes.
• Participates in orienting and training new team members.
• Coordinates internal moves and office reconfigurations.
• Tracks department budgets and reconciles questionable charges.
• Orders office supplies.
• Provides support for projects. Arranges and coordinates conferences, dinners, lunches, and other special events.
• Maintaining departmental and location outlook distribution lists

Qualifications Youll Need
The Basics

• H.S. Diploma or GED
• Clerical, Administrative or Related

Physical and Cognitive Requirements
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable a qualified individual with disabilities to perform the essential functions of the position as required by federal, state, and local laws:

• Primarily remain in a stationary position.
• Occasionally move about the work environment to complete the major responsibilities of the job.
• Primarily performed indoors in an office setting.
• Ability to operate office equipment such as but not limited to computer, telephone, printer, and calculator.
• Ability to communicate verbally.; Ability to communicate in written form.

Bonus Points If You Have

• Previously worked within a Financial Services organisation
• Supported more than one Senior Executive/VP/C+ Suite and their teams at the same time preferably in US time zones.
• Ability to build a strong rapport with leadership team and stakeholders so you can act as a trusted partner.
• Successful candidate must be reliable, professional and a flexible team player who can work calmly under pressure and in an environment where schedules can change at short notice.
• Effective and efficient with strong organisation, prioritisation, time management skills and working at high levels of accuracy.
• Proficient in all Microsoft office programmes, in particular Outlook, Word, Excel, PowerPoint, MS Teams and OneNote. In addition, knowledge of WorkDay, ServiceNow and Jira is desirable.

*** Discover will not sponsor or transfer employment work visas for this position. Applicants must be currently authorized to work in the United Kingdom on a full-time basis.***
Application Deadline:
The application window for this position is anticipated to close on Mar-31-2025. We encourage you to apply as soon as possible. The posting may be available past this date, but it is not guaranteed.
What are you waiting for? Apply today!
All Discover employees place our customers at the very center of our work. To deliver on our promises to our customers, each of us contribute every day to a culture that values compliance and risk management.
Discover is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or other legally protected status. (Know Your Rights)
Discover complies with federal, state, and local laws applicable to qualified individuals with disabilities and is committed to providing reasonable accommodations. If you require a reasonable accommodation to search for a position, to complete an application, and/or to participate in an interview, please email [email protected] . Any information you provide regarding your accommodation needs will be kept confidential and will only be used to determine and provide necessary accommodation.
Positions marked as remote eligible are limited to remote locations within the country in which the position is based.
Applicants must be 18 or older at the time of hire.