Executive Assistant

Company Description
UP&E globally drives expansion of the company's intellectual properties, franchises, characters and stories through innovative physical and digital products, content, and consumer experiences. Games, fashion, and toys only scratch the surface of ways we take Universal stories and characters from the screen and put them into fans' daily lives around the globe. Along with franchise brand management, UP&E's core businesses include Consumer Products and Games and Digital Platforms. We take properties such as Jurassic World, Minions, Back to the Future, and Trolls from our creative content engines like Universal Pictures, Illumination and DreamWorks Animation partner with best-in-class category leaders to create amazing products for our fans. UP&E is part of NBCUniversal, a subsidiary of Comcast Corporation. https://www.universalbranddevelopment.com/
UP&E is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.
At UP&E APAC, we are proud of our unique culture. We are inclusive, curious and creative; channeling a growth mindset biweekly drive the commercial and develop our people. biweekly achieve this culture, we live by our 3 values:
• Being Human Matters to Us
• Together We Can Achieve Anything
• We Always Keep Growing
Job Description
The Executive Assistant to the SVP, APAC is a dynamic and insightful individual who operates as a self-starter and will leverage their strong critical thinking skills to liaison with staff, executives, and senior leaders, and externally to provide high-level executive and office support with the goal of increasing the effectiveness and productivity of the executive.
This individual with excellent organizational & communication skills and a highly collaborative style to administer executive office support such as executive calendaring, meeting planning & coordination, travel administration, and executive planning and project updates. This individual will leverage their strong critical thinking, and proactive nature to assist the executive with overseeing some day-to-day business activities as they may arise.
RESPONSIBLIITIES
• Daily Operations: Oversee and coordinate daily operations, collaborating with employees across various levels, and handling administrative tasks including calendar management, proactive communication, and planning and scheduling team and regional meetings.
• Executive Support: Assist the executive in prioritizing business strategies by assessing their schedule and aligning with business demands.
• Team Coordination: Manage the APAC team's channel, organise monthly and quarterly business and creative reviews, and record meeting minutes.
• Travel Management: Coordinate complex travel schedules, arrangements, and documentation for the executive.
• Expense Reporting: Prepare and process expense reports in line with divisional travel policy, ensuring timely submission using electronic payment systems.
• Business Updates & Coordination: Manage weekly and bi-weekly business updates for senior executives by preparing and consolidating relevant information. Organise and streamline email and business requests from the APAC region, ensuring timely and efficient communication with the executive. Handle ad-hoc requests as they arise and continuously improve processes to optimise organisational efficiency and productivity.
• Confidentiality & Discretion: Maintain the highest level of discretion and confidentiality in handling sensitive information.
Qualifications
Qualifications/Requirements:

• At least 3 years of experience in an executive support role providing support to multiple executives at a fast-paced company
• Proficient in Microsoft Word, Outlook, PowerPoint, and Excel. Knowledge of all basic office equipment required
• Experience in organizing and directing multiple teams and departments
• Versatile abilities and extreme dedication to efficient productivity
• Ability to work in a flexible manner in line with the organization's objectives and willingness to undertake other duties as reasonably requested
• Excellent verbal, written, and presentation communication skills
• Comfortable dealing with multiple stakeholders through written and verbal communications
• Ability to produce clear and concise materials with the mentioned tools including trackers, presentations, agendas, and memos.

ABOUT YOU

• Self-motivated professional with ability to work independently and take charge
• Resilient - not afraid to fail, getting back up and keep putting in the effort.
• Global & holistic thinker - understand the wider context.
• Confident being self - brings full personality and interests to work.
• Light-hearted - a sense of humour, dealing patiently with frustrations.
• Passionate - energetic, engaged, positive and desiring to make a difference.
• Adaptable, agile & flexible - able to pivot quickly, adapt strategies and deal with change.
• Good communicator - honest, transparent, and flexible depending on the audience. The ability to influence stakeholders.
• Willing to get stuck in - hard worker, who is not rigid with the ability to prioritise, manage own time and respond quickly and efficiently.
• Sociable - actively develops relationships, making time to get to know people. Easy-going and fun.

We are proud to be a Disability Confident Employer and we'll do everything we can to support you during your application. If you need us to make any adjustments to our recruitment process, speak to our recruitment team who will be happy to support you. Accessibility Statement | NBCUnicareers
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].