About SpringWorks Therapeutics:
SpringWorks is a commercial-stage biopharmaceutical company applying a precision medicine approach to developing and delivering life-changing medicines for people with severe rare diseases and cancer.
SpringWorks has a diversified targeted oncology pipeline spanning solid tumors and hematological cancers, including clinical trials in rare tumor types and highly prevalent, genetically defined cancers. SpringWorks’ strategic approach and operational excellence in clinical development have enabled it to rapidly advance its lead product candidates into late-stage trials and enter into multiple collaborations with innovators in industry and academia to unlock the full potential for its portfolio and create more solutions for patients with cancer.
Your Role:
The Executive Assistant will be responsible for partnering with C-level executives and/or their leadership teams within SpringWorks Therapeutics Europe GmbH (“Springworks Therapeutics”) to drive operational and strategic business goals within the respective area. The Executive Assistant (EA) will provide exceptional administrative support while maintaining an approachable and professional demeanor in a fast-paced, highly demanding environment. This success of this position is built on establishing and building solid cross-functional relationships to effectively and efficiently carry out varied responsibilities associated with the partnering area as well as work closely with administrative & operational functions within the organization.
Location Classification – Hybrid:
This role will be required to work onsite 2 days a week (Tuesday and Wednesday), or more depending on business needs. #LI-Hybrid
Essential Duties and Responsibilities:
- Provide excellent administrative support to senior executives (calendaring, managing scheduling conflicts, travel booking / creating complex & detailed itineraries domestic & international, expense report creation in Concur, etc)
- Assist with internal and external meeting planning and organization, including but not limited to, supporting industry Congress organization, setting up and managing townhalls for the organization, drafting regular communications; lead centralized registration, housing and travel for key meetings
- Act as the project manager/coordinator for key projects, ensuring jobs are moving/completed on time. Manage ad-hoc special projects for the team related to specific business activities.
- Create and develop general correspondence, memos, charts, tables, graphs, business plans, proposals and presentations.
- Maintain a calendar of activities, meetings, trainings and events.
- Create purchase orders and new vendor forms. The ability to track PO’s and ensure invoices are appropriately aligned to the respective PO.
- Assist in budgets and reconciliation while working closely with finance personnel to ensure compliance with financial processes.
- In coordination with Legal, assist with execution of contracts, organize documents and upload materials to repositories. Create and format a wide variety of electronic documents ranging from routine letters and memos to more complex agendas, long reports, presentations, charts, graphs and databases.
- Planning team events and activities as needed. Supporting special projects, promotions, events, and/or programs, as needed.
- Liaise with administrative team on ad hoc projects, including but not limited to, preparing for on & off-site board meetings, leadership team meetings, and various company-wide meetings / events.
- Perform other duties and responsibilities as assigned
Role Requirements:
- Education: Bachelor’s degree or equivalent work experience
- 7+ years’ experience as an executive assistant in a fast-paced and constantly changing environment and accustomed to supporting multiple projects (Pharmaceutical / Biotechnology industry preferred).
- Fluency in English and German language.
- Experience working with C-Level executives.
- Knowledge of business communication and ability to independently compose routine correspondence and reports.
- Demonstrated proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint), SharePoint, Adobe Acrobat Professional, Concur, Veeva COUPA and other PC-based applications.
- Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously including ability to prioritize, meet deadlines, make decisions and change course of action quickly, even when taking direction from multiple stakeholders.
- Experience with managing complex calendars, travel arrangements and professional meetings/events.
- Prioritize conflicting needs; manage expectations; handle matters expeditiously, proactively, and follow-through on projects to successful completion.
- Demonstrated ability to work well under pressure and with frequent interruptions; must have effective time management skills and the ability to multitask.
- PO’s, contracts, invoicing experience; partnering with Finance & Legal as necessary.
- Inclusive, people first team player with demonstrated examples of successful collaboration and engagement in a fast-moving environment
- Ability to assist in mentoring, coaching and development of peers and team members
- Embody the SpringWorks Values to act with empathy and humility to drive a culture that takes ownership and accountability for their individual and teams’ performance.
- Strong interpersonal communication skills to collaborate with colleagues, stakeholders, and vendors effectively and clearly in a remote hybrid work environment.
- Ability to travel occasionally including overnight stay driven by business need.
Compensation & Benefits:
We offer best-in-class benefits for our team of SpringWorkers who work with urgency on behalf of patients suffering from devastating diseases. Interested in learning more, review additional information here Benefits.
DE&I:
We believe in fostering a culture of belonging. Explore how we are committed to DE&I
EEO Statement:
SpringWorks maintains an EEO Policy providing for equitable opportunities for employment and conditions of employment to all employees and applicants regardless of actual or perceived sex (including pregnancy, childbirth, breastfeeding or related medical conditions), gender, gender identity or gender expression, sexual orientation, partnership status, marital status, familial status, pregnancy status, race, color, national origin, ancestry, caste, religion, religious creed, age, alienage or citizenship status, veteran status, military status, physical or mental disability, past or present history of mental disorder, medical condition, AIDS/HIV status, sickle cell or hemoglobin C trait, genetic predisposition, genetic information, protected medical leaves, victims of domestic violence, stalking, or sex offense, political affiliation and any and all other characteristics or categories protected by applicable federal, state or local laws. SpringWorks treats all employees and applicants fairly in the selection process (and in other personnel activities) by giving all employees and applicants the same opportunities for employment. SpringWorks’ Equal Employment Opportunity Policy is intended to ensure that there are no barriers that would prevent members of a protected group from a fair and equitable opportunity to be hired, promoted, or to otherwise take advantage of employment opportunities.
This Equal Employment Opportunity Policy applies to all aspects of employment, including, without limitation, recruitment, hiring, placement, job assignment, promotion, termination, transfer, leaves of absence, compensation, discipline, and access to benefits and training. Any violation of this Policy will result in disciplinary action up to and including termination of employment.
Privacy:
Upon submission of this form I understand that SpringWorks Therapeutics is based in the United States and personal data submitted in the form will be transferred and accessed in the U.S.. Information about SpringWorks Therapeutics’ privacy practices can be found at Privacy Policy - Springworks (springworkstx.com).
Top Skills
What We Do
SpringWorks is a commercial-stage biopharmaceutical company applying a precision medicine approach to developing and delivering life-changing medicines for people with severe rare diseases and cancer.
Founded in 2017, SpringWorks has a diversified targeted oncology pipeline spanning solid tumors and hematological cancers, including clinical trials in rare tumor types and highly prevalent, genetically defined cancers
