Executive Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries.

JOB DESCRIPTION:

Executive Assistant

Working at Abbott

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to:

• Career development with an international company where you can grow the career you dream of.

• Free medical coverage for employees* via the Health Investment Plan (HIP) PPO

• An excellent retirement savings plan with high employer contribution

• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree.

• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.

• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

Our location in Abbott Park, IL currently has an opportunity for an executive Administrative Assistant to support the Vice President for Transfusion Medicine. This position will provide advanced administrative support to the VP and may provide back up support to higher level management as needed.

What You’ll Work On

Responsibilities include all administrative functions of the department:

• Answering phones.

• Calendar management.

• Scheduling travel, managing correspondence and scheduling couriers.

• Processing expense reports.

• Meeting/event planning.

• Creating or modifying business documents.

• Preparing presentations from source materials.

• Handling teleconference and smart phones setups.

• Acting as a liaison for remote access issues.

• May include some support for tracking budget expenditures.

• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.

• Follows purchasing and requisition procedures.

• Corporate Security and Privacy Rules.

• Corporate Branding Guidelines,

• Copy Center procedures (if applicable).

• Orders business cards and stationery.

• Uses advanced software skills to perform work assigned.

• Uses and understands Microsoft Office Suite and other business specific software, including the Corporate Travel Web site and employee performance management systems (as applicable).

• Coordinates new employee office setups and onboarding.

• May train/coordinate work for new administrative assistants.

• Follows executive onboarding procedures.

Accountability & Scope:

• Consistently interacts with high level executives.

• Advanced knowledge and understanding of business processes and requirements.

• Consistently handles confidential or business sensitive information.

• Data is typically organizational or multidimensional.

• Maintains and manages calendar, including meeting and travel scheduling and domestic and international travel arrangements.

• Proactively identifies and resolves scheduling conflicts.

• Primary point of contact for manager’s schedule.

Required Qualifications

• High School diploma or equivalent

• 5+ years previous admin experience or equivalent

• Operates with little instruction and minimal supervision

• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Outlook, Ariba & Concur Travel

Preferred Qualifications

• College preferred

• Notary public / Willingness to obtain the License

• Operates with little instruction and minimal supervision

The base pay for this position is

$24.80 – $49.60/hour

In specific locations, the pay range may vary from the range posted.

JOB FAMILY:Administrative Support

DIVISION:TM Transfusion Medicine

LOCATION:United States > Abbott Park : AP52

ADDITIONAL LOCATIONS:

WORK SHIFT:Standard

TRAVEL:Not specified

MEDICAL SURVEILLANCE:No

SIGNIFICANT WORK ACTIVITIES:Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Continuous walking for prolonged periods (more than 2 hours at a time in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf