About Us
Oliv.AI is a SalesTech global startup headquartered in San Francisco, debuting the world's first team of AI Agents for sales. With our recent $5.2M Seed funding, we solve one of the biggest problems for revenue teams: unreliable deal data. Oliv captures Deal Intelligence from every meeting, call, and email—without any rep involvement. The result is a clear, detailed view of every deal, presented in scorecards built on trusted sales methodologies like MEDDICC, BANT, and SPICED. Our AI agents are built for sales teams—sales managers, AEs, and RevOps—handling the work that takes them away from selling. With Oliv AI, sales teams can bring back focus on deals, strategy and conversation.
About The Role:
- Goal: Efficiently manage non-strategic tasks, allowing the Founders to focus on high-level decision-making and strategic initiatives. The EA will be responsible for ensuring flawless execution of daily operations, from calendar management to travel coordination, enabling smooth workflow and enhanced productivity
- Outcomes
- Maximized Founders’ Strategic Time: Free up 20-30% of the Founders' time for high-level decision-making within the first 3 months by efficiently managing schedules, travel arrangements, and administrative tasks.
- Flawless Operational Execution: Ensure 100% accuracy and timeliness in task execution, including managing calendars, travel logistics, and event planning, with fewer than 3% scheduling conflicts and task errors.
- Proactive Productivity Boost: Anticipate needs and proactively handle tasks, reducing last-minute challenges by 80% within the first 6 months, improving leadership team productivity by identifying and addressing potential issues in advance.
What You’ll Do:
- Calendar & Task Management: Efficiently manage the Founders' schedules, coordinate meetings, and prioritize critical tasks. Handle travel arrangements, ensuring alignment with the Founders' needs and preferences.
- Event & Meeting Coordination:Organize internal/external events and manage all logistical aspects from planning to execution. Ensure flawless execution of events, such as team off-sites and client-facing engagements.
- Project & Document Support: Assist with special projects, track progress, and ensure timely completion of deliverables. Prepare high-quality documentation, reports, and presentations as required.
- Travel & Expense Management: Coordinate travel arrangements, including flights, accommodation, and transportation, ensuring cost-effectiveness and efficiency. Process and manage travel expenses, adhering to company policies for timely reimbursement.
- Personal Support for Founders: Manage personal and professional errands for the Founders to enhance their productivity and balance personal-professional integration.
What We Need:
- At least 3 years of experience in a high-level Executive Assistant role, preferably supporting C-level executives
- Bachelor’s degree preferred
- Experience supporting an executive level role in a fast-growing company
- Startup experience preferred
- Proven ability to work well independently, intuitive and the ability to anticipate needs is essential
- Strong written and oral communication skills and confident in a client-facing role
What We Offer:
- Pay band from $23,000 - $28,000 USD
- Unlimited paid time off, sick leave, and a flexible remote WFH workplace #LI-remote
- All the tools you need to succeed including a Macbook
- Flexible work hours because we want you to work your best way
- We help our team build their career and unleash their potential - we foster top talent and build distinct tailored growth plans which elevate both skills and income
We want to make sure everyone has an equal chance to participate and make a difference. Oliv.AI is an equal opportunity employer and prioritizes building a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants of any type and do not discriminate based on race, color, religion, national origin, gender, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state, and local laws. Oliv’s policy is to comply with all applicable laws related to nondiscrimination and equal opportunity and will not tolerate discrimination or harassment based on any of these characteristics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
What We Do
Close deals in a flash with Oliv.ai, the AI Sales Companion designed for account executives and sales leaders. Bid farewell to time-consuming research, manual note-taking, and data entry, and focus on what matters most - closing deals. Let Oliv handle everything else for you!
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