Executive Assistant

About Oleria:

Oleria provides adaptive and autonomous identity security solutions that help organizations accelerate at the pace of change, trusting that their data is protected. Oleria enables organizations to have comprehensive visibility into their access posture and autonomously identifies and mitigates access risks before they can be exploited. Founded by cybersecurity industry veterans with decades of experience building and operating some of the world's largest security programs, Oleria allows organizations to pursue their best ideas, removing the barriers that keep team members from collaborating. Oleria has received over $41M in funding from Evolution Equity Partners, Salesforce Ventures, Tapestry VC, Zscaler, and other technology luminaries. Oleria sets business free. For more information, please visit www.oleria.com and follow Oleria on LinkedIn and Twitter.

Oleria was founded by notable industry senior leaders Jim Alkove and Jagadeesh Kunda, with deep security, data, and SaaS experience building and securing some of the world’s largest platforms and products used by billions of people worldwide every day. Our customers are Fortune 500 corporations and public sector organizations, making your contributions vital to improving data security for millions worldwide. We are proud to be recognized as a Best Place to Work and Best Startup to Work For by Built In Seattle!

Job Overview:

We are seeking an experienced Executive Assistant to provide dedicated support to Jim Alkove, CEO of Oleria. You will take ownership of scheduling, coordinating both domestic and international travel, and managing strategic projects and events as needed. We’re looking for someone who thrives in a dynamic environment and can collaborate effectively across teams and with external stakeholders. The ideal candidate for this role has honed their expertise in executive support, bringing a thoughtful approach to building efficient processes that optimize both your own and the CEO’s time.

This position requires presence in-office at least 3 days per week at our headquarters in Bellevue, WA. Up to 25% travel required.

Responsibilities:

• Schedule Management:
• Manage the CEO’s complex and changing calendar, working through scheduling roadblocks while optimizing for the needs and priorities of the CEO and the business. 
• Ensure the CEO is prepared for all engagements, including coordinating agendas, briefing documents, and any necessary follow-up.




• Communication and Correspondence:
• Serve as the primary point of contact for internal and external communications on behalf of the CEO.
• Screen and prioritize incoming emails, phone calls, and other correspondence.
• Draft, edit, and proofread internal and external communications, including memos, reports, and presentations.
• Act as a gatekeeper, facilitating communication between CEO and stakeholders.




• Meeting Coordination:
• Plan and coordinate meetings, including logistics, agendas, minutes, and follow-up actions.
• Organize board meetings and executive team meetings.




• Travel Management:
• Arrange complex domestic and international travel itineraries, including transportation, accommodation, and any necessary visas or documentation.
• Ensure smooth and efficient travel experiences for the CEO.




• Confidentiality and Discretion:
• Handle sensitive information with the utmost discretion and maintain strict confidentiality.
• Ensure compliance with company policies and practices related to information security and privacy.




• Project Management and Support:
• Assist with various special projects and initiatives as assigned by the CEO.
• Monitor progress on key projects and ensure timely follow-up and completion.




• Relationship Management:
• Build and maintain positive relationships with internal and external stakeholders, including staff, clients, vendors, and partners.
• Act as a liaison between the executive and key stakeholders.




• Event Planning:
• Support in coordination of corporate events, conferences, or off-site meetings, including all logistical details.

Skills and Qualifications:

• 6+ years of experience as an Executive Assistant or in a similar role, showcasing a refined expertise in executive support and a thoughtful approach to process optimization. 
• Proven experience providing CEO support, with a demonstrated ability to efficiently manage executive schedules and prioritize tasks effectively.
• Exceptional verbal and written communication skills, with a polished, warm, and professional tone.
• Strong proficiency in Google Workspace.
• Proficiency with MacOS.
• Highly organized, adept at handling complex requests from multiple stakeholders with efficiency, clarity, and attention to detail.
• Strong interpersonal skills, with the ability to build and maintain relationships with key stakeholders and work closely with a talented team of administrative professionals.
• Comfortable with ambiguity and adaptable to change, demonstrating the ability to thrive in dynamic environments.
• Proven ability to handle confidential information with discretion, maintaining a high level of integrity and professionalism.
• Excellent professional references, reflecting a consistent track record of reliability and excellence in past roles.

Why Join Us:

• Be part of an innovative and dynamic team at the forefront of cybersecurity.
• Opportunity to make a significant impact on the growth and success of the company.
• Competitive compensation and benefits package.
• A collaborative and inclusive work culture.
• Professional development opportunities and career growth prospects.

Oleria is dedicated to fostering a diverse and inclusive work environment. We encourage applications from candidates of all backgrounds. Join us in shaping adaptive and autonomous security solutions, and be part of a startup that values innovation, inclusivity, and the protection of SaaS-based enterprises. Apply now to embark on an exciting journey with us!