Executive Assistant

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm..

HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement with at least 3 days per week in the London office.

The Company:

The role will involve working for multiple team members at varying levels of seniority in the London based EMEA Investor Relations Team. The role will comprise of an approximately equal split between providing administrative support, assisting in the client relations process, and working with our CRM system Salesforce.

The ideal candidate is someone who is:

• Is able to work independently as well as part of a team.

• Self-motivated and proactive.

• Strong attention to detail.

• Proficient in MS Outlook, Word, Excel, PowerPoint. Desired knowledge of CRM tools (ideally Salesforce) and expense tool Concur.

• A problem solver with a can do and positive attitude.

• Someone who takes pride in their work.

• A willingness to adopt the company culture and an open mindedness to show interest in broader opportunities for development within the firm.
   

What you will do:

Diary Management

• Support diaries across team members within the London based EMEA Investor Relations team, managing internal and external meeting co-ordination. Including scheduling across multiple time zones.

• Booking domestic and international travel (via agent).
   

Investor Relations Support

• Daily use of our CRM system Salesforce – ability to edit and manipulate data, maintaining and updating data regularly to ensure integrity.

• Ad hoc support with IR projects.

• Provide additional support or coordination of internal and external marketing events, client events and internal roadshows.

• Provide support for onsite team meetings/events (where required).
   

Administrative Support

• General admin support to wider team where required and support alongside other EA on team.

• Marketing production assistance; pull presentations from standard software tool.

• Expense consolidation (Concur) and allocation to appropriate funds.

• Provide cover for other EA in the team (where needed).
   

What you bring:

• A friendly, diplomatic and personable approach when interacting with colleagues at all levels

• Exceptionally well organized and the ability to prioritize and manage multiple tasks simultaneously.

• Ability to work to short deadlines.

• Strong communication skills amongst colleagues at all levels of the organisation and clients, both written and verbally.
   

Education Preferred:

• Bachelor's degree or equivalent
   

Experience:

• 3+ years’ EA experience working within the asset management or broader financial industry

• Experience supporting multiple people, managing a varied task list and adhering to deadlines.

• Comfortable with international travel arrangements.

• Ability to work across multiple time zones.

• Experience using Salesforce and Concur (desired but not essential) and proficient in MS Outlook, Word, Excel and PowerPoint