Executive Assistant

At Better Debt Solutions, our mission is to nurture a culture of compassion and empowerment. It is rooted in empathy and driven by tailored strategies, transparent practices, and exceeding expectations. By focusing on helping individuals thrive, we unite our team and clients in a shared journey towards a BETTER future.

Job Title: Executive Assistant

Location: This position is onsite in Irvine, CA.

Employment Type: Full-time

Pay Range: $85,000-100,000 per year based on experience, qualifications, and skillset.

Position Overview:

As a Executive Assistant, you will play a crucial role in supporting top-level management by efficiently managing administrative tasks, facilitating communication, and ensuring smooth operations within the organization. If you are a highly organized professional that excels in a fast-paced and high energy environment, this position may be a fit for you! Your passion for helping others and being an integral part of a growing company will thrive here, and we look forward to welcoming you to our dedicated team.

Key Responsibilities:

The Executive Assistant must be able to perform the following tasks:

• Efficiently manage the executive’s calendar, scheduling appointments coordinating both in-office and offsite meetings and travel arrangements.
• Anticipate scheduling conflicts and proactively resolve them to ensure optimal use of the executive's time.
• Act as the primary point of contact and maintain open and effective communication channels with internal teams, external partners, and stakeholders, cultivating positive relationships on behalf of the executive.
• Screen and prioritize incoming calls, emails, and other correspondence.
• Draft and edit emails, letters, and other documents on behalf of the executive.
• Liaise with other departments and teams to facilitate collaboration and information sharing.
• Schedule, organize, prepare materials for staff and team meetings and other group events and help prepare proposals and contracts.
• Log and drive completion of key deliverables, provide follow up for outstanding tasks, direct completion of conflicting priorities, and resolve any issues efficiently
• Conduct research, gather data, and prepare reports as needed to support decision-making processes.
• Handle confidential information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by the executive.
• Handle executive-level administrative responsibilities, including errands and logistical support. 

Required Qualifications:

The Executive Assistant must have the following experiences:

• 3-5 years of executive or administrative assistant experience.
• Exceptional organizational and time-management skills.
• Very detail-oriented with a focus on accuracy and follow-through.
• Strong written and verbal communication skills.
• Proficiency in Google Workspace, Microsoft Office Suite and other relevant software.
• Ability to multitask and prioritize tasks effectively.
• Discretion and the ability to handle confidential information with sensitivity.
• Flexibility and adaptability to changing priorities and deadlines.
• Professional demeanor and excellent interpersonal skills.

Preferred Qualifications:

• High school diploma or equivalent, Associates Degree preferred.

Benefits:

• Health, dental, and vision insurance.
• PTO and Sick time
• Opportunities for career growth and advancement.
• A supportive and collaborative work environment.

Better Debt Solutions is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to veteran status, disability, age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, genetics, marital status, pregnancy, or any other non-merit based factor.

CCPA Notice:

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