Executive Assistant Senior

We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You’ll find an environment that inspires and empowers you to thrive both personally and professionally. There’s no one like you and that’s why there’s nowhere like RSM.

Our Executive Assistants provide skilled and efficient support to multiple members of RSM’s Financial Consulting teams assist with on-going activities such as scheduling calls and meetings, coordinating travel arrangements, drafting communications, assisting with special projects, etc. This position requires a high level of professionalism, confidentiality and a sense of urgency.

Essential Responsibilities:

Provide executive level support to assigned leaders including but not limited to:

• Maintain calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly .
• Coordinate all travel arrangements including flights, cars, hotels and meals.
• Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, and taking notes.
• Submit expense reports in a timely manner.
• Routinely handle confidential correspondence. proofread, verify, and assemble information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
• Participate in projects and/or events as assigned including researching, organizing details and following through with execution.
• Independently, or with guidance, compile data from a variety of resources and prepares appropriate monthly and annual reports.
• Serve as the “go-to” resource to deliver a consistent and positive experience.
• Act as a liaison between ESS and other ICS departments and/or others outside the firm as appropriate
• Provide an expertise in firm systems, tools and industry knowledge when appropriate Other duties as assigned.

Required Qualifications:

• Associate degree or relevant, equivalent work experience 
• Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook 
• Calendar management experience 

Preferred Qualifications:

• Five+ years relevant administrative support experience 
• Previous experience in a professional services environment a plus
• Advanced Microsoft Office 365 
• Effective organization and time management skills 
• Strong written and verbal communication skills 
• Ability to manage multiple tasks and shift priorities as necessary to meet deadlines 
• Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality 
• Ability to take direction, follow procedures, and ask appropriate questions 
• Complete tasks independently as well as work collaboratively with teams 
• Ability to handle stress while operating with a sense of urgency and with good judgment
• Change management and problem-solving skills 
• Innovative thinker 
• Exhibit leadership qualities

At RSM, we offer a competitive benefits and compensation package for all our people. We offer flexibility in your schedule, empowering you to balance life’s demands, while also maintaining your ability to serve clients. Learn more about our total rewards at https://rsmus.com/careers/working-at-rsm/benefits.

As an Affirmative Action and Equal Opportunity Employer, all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; US Military/Veteran status; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at 800-274-3978 or send us an email at [email protected].

RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

RSM will consider for employment qualified applicants with arrest or conviction records in accordance with the requirements of applicable law, including but not limited to, the California Fair Chance Act, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance. For additional information regarding RSM’s background check process, including information about job duties that necessitate the use of one or more types of background checks, click here.

At RSM, an employee’s pay at any point in their career is intended to reflect their experiences, performance, and skills for their current role. The salary range (or starting rate for interns and associates) for this role represents numerous factors considered in the hiring decisions including, but not limited to, education, skills, work experience, certifications, location, etc. As such, pay for the successful candidate(s) could fall anywhere within the stated range.

Compensation Range: $59,600 - $99,000