Executive Assistant to Senior Managing Director, Global Head of Real Assets & Head of Europe (12-18 month contract)

Company Description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you are joining one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments invests the funds of the Canada Pension Plan (CPP) to help ensure its financial sustainability for generations of working and retired Canadians.

CPP Investments invests across regions and asset classes to build a globally diversified portfolio. It holds assets in public equity, private equity, real estate, infrastructure, and fixed income, and the CPP Fund is projected to reach $3.6 trillion in assets by 2050. The organization is headquartered in Toronto with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments successfully attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team for access to:

• Stimulating work in a fast-paced and intellectually challenging environment
• Accelerated exposure and responsibility
• Global career development opportunities
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment with an emphasis on in-person collaboration
• A culture rooted in principles of integrity, partnership, and high performance
• An organization with an important social purpose that positively impacts lives

If you have a passion for performance, value a collegial and collaborative culture, and approach work with the highest integrity, invest your career here. 

Job Description

As an Executive Assistant, you will be responsible for providing day-to-day administrative support to a CPP Investments Senior Management Team Executive, including managing calendars, meetings, expenses, events, presentations, travel, correspondence, and departmental initiatives.

Team Description

The Office of the Head of Europe at CPP Investments is responsible for overseeing and coordinating all investment activities, strategic initiatives, and stakeholder relationships across the European continent. 

The Real Assets group at CPP Investments manages a global portfolio of long-term investments in infrastructure, real estate, and sustainable energies. 

Accountabilities:

• Proactively manages a complex and busy calendar, including scheduling internal and external meetings, calls, and travel.
• Assists in the creation of high quality, strategic reports and presentations for Executive, Department, Board, and external meetings.
• Solicits input and is responsible for ensuring the accuracy of data used in these documents.
• Responsible for seamless end-to-end coordination of department-wide special projects/events (e.g. offsites,), including but not limited to venue booking, catering arrangements, compilation, and printing of materials, etc.
• Coordinates employee town hall events, including meeting logistics and room bookings.
• Prepares, files, and retrieves corporate documents, records, and reports.
• Assists with meetings end-to-end, including the preparation, compilation and distribution of agendas and pre-reads, minute-taking, and prioritization and follow-up of meeting action items.
• Timely preparation and submission of corporate credit card and expense reports.
• Coordinates the approval and processing of invoices.
• Organise the Europe office events – Senior team dinners, Employee resource group events, Summer/Christmas Parties
• Responsible for Europe budgeting and monitoring fiscal spend against budget.

Qualifications

• College diploma or bachelor’s degree
• Commensurate administrative support experience including time spend supporting C-level (with Board and external responsibilities)
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills, both written and verbal in English
• Experience with complex calendar management, booking high profile meetings, events, scheduling travel and managing expense reimbursement process.
• Experience providing support to senior professionals and managing competing priorities.
• Technologically savvy and highly proficient with Microsoft Office (Word, Excel, PowerPoint) and other applications

Additional Information

Visit our LinkedIn Career Page or Follow us on LinkedIn. #LI-LR1 #LI-Onsite

At CPP Investments, we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent, we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies, head-hunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other web-site job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or web-site will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral, placement or other fee for the supply of such unsolicited resumes or information.