Executive Assistant (Remote)

We are actively looking for a highly organized and tech-savvy Executive Assistant to join our team and provide comprehensive support to our executives. The ideal candidate should reside in or around Makati City or BGC, Taguig City, possess exceptional organizational skills, and excel at research tasks. This role plays a crucial part in ensuring the efficient operation of our office and supporting our dynamic leadership team.

Key Responsibilities:

Administrative Support:

• Manage executives' calendars, schedule appointments, and coordinate meetings.
• Arrange travel itineraries, accommodations, and logistics.
• Handle phone calls, emails, and correspondence on behalf of the executives.
• Prepare and proofread documents, reports, and presentations.

Research and Analysis:

• Conduct in-depth research on various topics, industry trends, and competitors.
• Compile and present data and reports to aid decision-making.

Technology and Tools:

• Proficiently use tools like Google Workspace, Microsoft Office, Slack, and Zoom.
• Assist in creating impactful presentations for internal and external audiences.
• Collaborate with IT support to resolve technical issues as needed.
• Ensure laptops and office equipment are securely stored in the company’s storage room, not in personal residences.

Communication and Coordination:

• Act as a liaison between executives and internal/external stakeholders.
• Draft and distribute communications with professionalism and clarity.

Organization and Operations:

• Maintain a cloud-based filing system for documents and records.
• Streamline processes and implement best practices to enhance efficiency.
• Prioritize tasks effectively and ensure deadlines are consistently met.

Local Errands:

• Run errands, such as but not limited to, banking transactions, handling company paperwork, picking up/shipping laptops, and coordinating with vendors in Makati City or BGC, Taguig City.
• Assist with personal tasks, such as picking up dry cleaning and managing personal affairs.

Confidentiality:

• Handle sensitive information with the utmost discretion and ensure compliance with data privacy regulations.

• Must live in or around Makati City or BGC, Taguig City to ensure ease of accessibility and avoid travel-related expenses.

• Must be currently employed with no significant gaps in recent employment history.
• Minimum of 5 years of experience as an Executive Assistant in a large or international organization.
• Strong research, organizational, and multitasking skills.
• Proficient in tools like Google Workspace, Microsoft Office, Slack, and Zoom.
• Willingness to assist with both business and personal tasks.
• Must pass a background check.
• Provide two professional and two personal references.
• Note this role requires local errands and research to be done in Makati and Taguig

If you are proactive, resourceful, and eager to support a dynamic leadership team, we invite you to apply.

Submit your resume and cover letter today!

• Competitive salary and benefits package.
• Opportunity to work with a dynamic and supportive team.
• Professional development opportunities.

Anytime Mailbox & Anytime Postage

Anytime Mailbox is a global leader in virtual mailbox solutions, helping people manage their mail online from anywhere. We also offer Anytime Postage, a self-service shipping kiosk solution. With 189 employees across the US and the Philippines, we are a growing and innovative company transforming traditional mail and shipping services.