Executive Assistant - Operations & Technology

Company Description

Comoto Holdings is America’s largest and fastest-growing omnichannel platform in the powersports aftermarket-products industry; dedicated to advancing the experience of powersports enthusiasts across the globe. Comoto’s brands, RevZilla, Cycle Gear, J&P Cycles, REVER, and Common Tread,  deliver premium products, dedicated expertise, engaging media, and passionate customer support of the powersports community, through best-in-class e-commerce and retail experiences.

*This is a hybrid position that will require 3 days per week in our Philadelphia office location.*

Job Description

Forget the humdrum. If you're a relentlessly resourceful, laser-focused, and hyper-organized administrative powerhouse who's ready to shift into high gear, your next adventure awaits. At Comoto, we're not just keeping pace with the powersports industry – we're revving its engine and blazing new trails. As the Executive Assistant supporting our Chief Technology Officer and Chief Operations Officer, you won't just be managing schedules; you'll be the vital co-pilot in driving the innovation that propels us forward.

Imagine being the strategic linchpin that empowers our top leaders to break barriers and redefine what's possible in powersports. You'll be more than an assistant – you'll be an indispensable partner, tackling both the intricate details and the big-picture challenges that come with leading cutting-edge technology and seamless operations. Your ability to anticipate needs, streamline workflows, and master complexity will directly contribute to our ability to innovate faster and deliver exceptional experiences to our riders.

Are you the agile, analytical, and detail-devoted Executive Assistant who thrives in a dynamic environment? Can you orchestrate multiple priorities with precision, turning potential chaos into seamless execution? Do you see challenges as opportunities to showcase your exceptional problem-solving skills? If you're ready to leave the ordinary behind and play a crucial role in shaping the future of powersports, we want to hear from you.

Our Executive Assistant Will Support:

General Executive Support

• Provide high-level support to maximize the effectiveness of executive leader, this includes Work across departments with both leadership and other administrative support team members to maximize efficient workflows

• Prepare meeting materials, coordinate and schedule meetings, prepare and deploy correspondence, project management, and data gathering and reporting.   

Schedule Management

• Assist the executives with managing and prioritizing their daily workload and adjust throughout the week to account for revised priorities. 

• Manage complex calendars while planning and ensuring that meetings and daily schedules are followed and conflicts are professionally handled.

• Work cross-functionally with other executive administration to ensure strong meeting management

Communications

• Proofread, edit, and draft emails, SOPs, vendor agreements, meeting slides, agendas, announcements, and notes.

• Send company-wide communications on behalf of the executive

Travel & Accounting Support

• Arrange air and ground travel, hotel accommodations, as well as the creation of comprehensive and detailed itineraries.

• Coordinate PO activities, Invoice management, Coupa submissions, expense reports, and other general accounting functions to support the executive and broader team

Project Management and Team Administrative Support

• Support executive and team with general project management work

• Plan and execute onsite and offsite events and meetings; some travel may be required 

• Ensure accountability of key stakeholders in projects, meetings, etc. 

Qualifications

Our Executive Assistant Has:

• 5+ years as an Administrative and/or Executive Assistant
• Ability to manage multiple shifting, and often competing, priorities throughout the day while keeping a calm and cool demeanor. 
• Dynamic communication ability with both internal and external stakeholders - both written and verbal. You will be an extension of our leadership team, embodying our core values and serving as a brand ambassador.
• Strong problem-solving skills with an eagle eye for detail always looking three steps ahead, behind, and deeply into everything that could impact the day-to-day 
• Experience booking and managing travel.
• Able to work a schedule that might at times fall outside of normal business hours 

• Strong technology skills, including the following or similar programs:

  • Google Suite products (calendars, docs, sheets, slides,  etc) 

  • Virtual meeting technology (Meets/Zoom)

  • Project management software - Jira/Confluence

  • Concur Expense Management (or other expense program) 

  • Slack

  • Smartsheets

Additional Information

All your information will be kept confidential according to EEO guidelines.