Executive Assistant & Office Manager

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a real impact on the world. Work on brands that are loved and improve the lives of our consumers and the communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our belief that doing business the right way drives superior performance. At the heart of what we do is our people – we believe that when our people work with purpose, we will create a better business and a better world. 

At Unilever, your career will be a unique journey, grounded in our, collaborative, and flexible working environment. Our organizational ambition centers around creating workplaces that foster equity, diversity, inclusion and belonging across all aspects of our business. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools you need to shape your own future.

Background & Purpose of the Job 

Minneapolis office management and administrative support to team and leaders 

Who You Are & What You’ll Do 

You are a master multi-tasker with excellent communication skills and an upbeat attitude. Motivated self-starter with the ability to manage an office and provide polite and professional support to managers, other team members, and office visitors by handling a variety of tasks to ensure that all interactions between the organization and external stakeholders are positive and productive. 

Executive Assistant Responsibilities include but are not limited to –  

Assisting the office VP and Directors– Calendar, expenses, travel, meeting planning, Leadership mtg + Agenda and special projects.   Updating the VP on any office information they need to be aware of along with general organization and coordination support.

Establishing and maintaining relationships with other Executive Assistants at Unilever and at the customer which you can learn from, support, and gather insights from (be in the know).

Office Management Responsibilities include but are not limited to –  

IT Contact – Work with and be the contact tech liaison for any work required in the office including replacing equipment, contacting IT when we have an office IT problem etc.  Make sure all laptops, phones and other equipment are available and returned during team transition.

New Employee Onboarding - Work with property manager for access badges, track, delegate rights and help onboard new employees with office ways of working. Confirm that employees that have left return access badges and equipment and are removed from system. 

Obtain copies of new employee id/ passports and I9 form completion to keep on file. Input new employee into E-Verify.  

Bill Pay – Storage, Cleaning Office, Cable, any yearly contracts with office and community. 

Townhalls – Schedule, help to set up room, screens, anything needed. Create people slides and any other slides the VP needs to cover. 

Security Site Contact – Work and liaise with security team to get up to speed and do the pertinent training modules on what needs to be done to finish out the year. Attend the monthly meetings on updates. 

UPS – Contact for shipping bills, changes to account, supplies etc. 

Cleaning and Maintenance Crew – Work with them on repairs or extra better cleaning we needed. 

Guest WIFI – Setting up and changing every 6 months for the office. 

Distribution List, Cell Phone List & Birthday list – Keeping this up for the office and anyone that needs to use it. 

Meeting Preparation - Set up, book a room, order meals create and distribute agenda for meetings.  

Supplies - Ordering all snacks and supplies for the office & kitchen. Stocking supplies and snacks when they arrive. 

Office Correspondence - For Team from VP, Office Management or corporate etc. 

Volunteer – Help to get product ordered, baskets made and schedule pickups. Overseeing and helping to organize anything we do as a team. 

Office Meals - Ordering and organizing all office meals,

Mail/Office Deliveries – Letting employees know when they receive boxes or mail.

Helping the Directors/ Employees - with special projects when requested. 

Workplace Services – Working facilities team on all office projects such as remodel and work done, new furniture etc. 

What You’ll Need To Succeed

Prior Administrative Experience  Attention to detail  Great organizational skills Strong Microsoft Outlook/Office Skills - Familiarity with shared calendar planning & excellent computer skills Excel at both verbal and written communication Think a step ahead on what needs could come up and be proactive and ready to resolve Most importantly, have a genuine desire to meet the needs of others and help the TEAM succeed!

Leadership

• You are energized by delivering fantastic results. You are an example to others – both your results and your resilience. You are constantly on the lookout for better ways to do things, engaging and collaborating with others along the way.
• As an individual you are the one responsible for your own wellbeing and delivering high standards of work. You must also focus on the Consumer and what they need. You are humble and have your head up, looking around to interpret evidence and data smartly, spot issues and opportunities to make things better.

What We Can Offer You 

Unilever at a Glance | Working at Unilever | Powering our Purpose | Planet & Society | 

Unilever’s Brands | Unilever on LinkedIn | Strategy | Unilever | Diversity, Equity & Inclusion | Careers at Unilever |  Benefits, Learning, & Wellbeing | Latest News About Unilever 

Pay: The pay range for this position is $63,000 to $95,000. Unilever takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs.

Bonus: This position is bonus eligible.

Benefits: Unilever employees are eligible to participate in our benefits plan. Should the employee choose to participate, they can choose from a range of benefits to include, but is not limited to, health insurance (including prescription drug, dental, and vision coverage), retirement savings benefits, life insurance and disability benefits, parental leave, sick leave, paid vacation and holidays, as well as access to numerous voluntary benefits. Any coverages for health insurance and retirement benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

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Unilever is an organization committed to diversity and inclusion to drive our business results and create a better future every day for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, protected veteran status, or any other characteristic protected by local, state, or federal law and will not be discriminated against on the basis of disability. 

For more information about your Federal rights, please see Know Your Rights: Workplace Discrimination is Illegal and Pay Transparency Non discrimination Provision.

Employment is subject to verification of pre-screening tests, which may include drug screening, background check, credit check and DMV check.

If you are an individual with a disability in need of assistance at any time during our recruitment process, please contact us at [email protected]. Please note: This email is reserved for individuals with disabilities in need of assistance and is not a means of inquiry about positions or application statuses. The Protected Veterans or Individuals with Disabilities AAP narratives are available for inspection by any employee or applicant for employment Monday through Friday during normal business hours at establishment.