Executive Assistant I

We’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients.

At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and what they contribute.

To learn more about CIBC, please visit CIBC.com

What You’ll Be Doing
The role is responsible for supporting the VP Head of Internal Audit - US Region. Responsibilities include broadly supporting the Executive and the team with administrative and operational activities.

How You’ll Succeed

• Proactive calendar management, applying judgment on prioritization and resolution of calendar conflicts.
• Schedule meetings and update as needed due to conflicts, including tracking meeting locations (virtual or in-person).
• Coordinate meetings with travel scheduling.
• Developing an understanding of the bank organizational structure, including the responsibilities of Executives and senior leaders in order to identify meeting participants.
• Building relationships with the Administrative Assistants of Executives and senior leaders to facilitate scheduling.
• Building an understanding of the Internal Audit team organization to identify meeting participants and coordinate back-up coverage responsibilities for meetings. Track and manage attendance at meetings as needed.
• Prepare administrative correspondence, minutes, memos from verbal instructions and other preparatory materials.
• Apply policy and procedural guidance and apply judgment/discretion in daily administrative and operational decisions.
• Provide support for recruiting, onboarding/offboarding, technology requests, and other administrative matters.
• Plan and manage occasional events e.g. Town Halls, Team events, lunches, training sessions, and other ad-hoc projects.
• Plan and manage travel requests.
• Prepare and process expenses reports for the Executive.
• The position is expected to be primarily an in-office role on a hybrid schedule and supports the NY (ET) and Chicago (CT) time zones.

Who You Are

• Preferred Formal Education: Bachelor’s degree and/or 1-3 years relevant work experience 
• Strong client service orientation skills 
• Excellent organizational skills with an attention to detail 
• Flexibility with the ability to multi-task and meet deadlines 
• Strong work ethic 
• Pleasant telephone manner 
• Ability to work in a team environment 
• Proficient with Microsoft Word, Outlook, Excel and Power Point 
• Values matter to you. You bring your real self to work and you live our values - trust, teamwork, and accountability. 

California residents — your privacy rights regarding your actual or prospective employment

At CIBC, we offer a competitive total rewards package. This role has an expected salary range of $55,000 - $65,000 for the market based on experience, qualifications, and location of the position. The successful candidate may be eligible to participate in the relevant business unit’s incentive compensation plan, which may also include a discretionary bonus component. CIBC offers a full range of benefits and programs to meet our employee’s needs; including Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans, Paid Time Off (including Sick Leave, Parental Leave and Vacation), Holidays and 401(k), in addition to other special perks reserved for our team members.

What CIBC Offers

At CIBC, your goals are a priority. We start with your strengths and ambitions as an employee and strive to create opportunities to tap into your potential. We aspire to give you a career, rather than just a paycheck.

• We work to recognize you in meaningful, personalized ways including a competitive salary, incentive pay, banking benefits, a benefits program*, a vacation offering, wellbeing support, and MomentMakers, our social, points-based recognition program.

• Our spaces and technological toolkit will make it simple to bring together great minds to create innovative solutions that make a difference for our clients.

• We cultivate a culture where you can express your ambition through initiatives like Purpose Day; a paid day off dedicated for you to use to invest in your growth and development.

*Subject to plan and program terms and conditions

What you need to know

• CIBC is committed to creating an inclusive environment where all team members and clients feel like they belong. We seek applicants with a wide range of abilities and we provide an accessible candidate experience. If you need accommodation, please contact [email protected]

• You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit.

• We may ask you to complete an attribute-based assessment and other skills tests (such as simulation, coding, MS Office). Our goal for the application process is to get to know more about you, all that you have to offer, and give you the opportunity to learn more about us.

Job Location

IL-70 W Madison St, 10th Fl

Employment Type

Regular

Weekly Hours

40

Skills

Accountability, Activity Coordination, Communication, Multitasking, Office Administration, Organizational Efficiency, Personal Initiative