Executive Assistant - (Hybrid - Toronto)

Capco is a distinctly and positively different place to work. Much more than consultants, we are active participants in the global financial services industry. Our passionate business and technology professionals enjoy a unique environment where they are actively encouraged to apply intellect, innovation, experience and teamwork. We are dedicated to fully supporting our world class clients as they respond to challenges and opportunities in: Banking & Payments, Capital Markets, Insurance, Wealth & Asset Management and Energy. Experience Capco for yourself at capco.com.

Let’s Talk About You

You are a seasoned Executive Assistant with 10+ years of experience supporting C-suite leaders. Known for your exceptional organizational skills and resourceful problem-solving, you excel in fast-paced, collaborative environments, bringing positivity, humility, and a team-first approach to everything you do.

About the Role              
You’ll play a key role in supporting a group of accomplished Partners in our Toronto office, ensuring their operations run smoothly and efficiently. This hybrid position currently requires a minimum of three in-office days per week, with flexibility for 4–5 days as needed.

Your expertise will help you juggle competing priorities, build strong internal/external relationships, and contribute to the broader success of our high-performing team. In supporting members of the Partner team, you’ll work closely with the Managing Partner’s executive office while demonstrating discretion, professionalism, and a proactive service mindset. 

Responsibilities

• Executive Support: Provide seamless, high-level assistance to a minimum of four Partners.
• Calendar Management: Coordinate and prioritize schedules across multiple time zones, optimizing productivity.
• Meeting Coordination: Organize and facilitate internal and client-facing meetings, ensuring a smooth and professional experience for all participants.
• Travel Management: Arrange complex international and domestic travel, including accommodations and itineraries.
• Deadline Tracking: Proactively monitor and follow up on key deadlines and deliverables.
• Expense Oversight: Manage Partner expenses, ensuring compliance with internal policies. Experience with Concur or similar systems is an asset.
• Budget Awareness: Act as a gatekeeper for expense authorization, ensuring spending aligns with policy limits for client and internal events or travel.
• Document Preparation: Draft, proofread, and finalize briefing materials, correspondence, and responses with a high degree of accuracy and attention to detail.

Experience and Skills

• Professional Expertise: 10+ years of experience supporting C-suite executives in a mid-sized firm.
• Leadership and Prioritization: Proven ability to handle conflicting priorities and tight deadlines in fast-paced environments.
• Proactive Problem-Solving: Anticipate needs and resolve challenges with sound judgment.
• Exceptional Communication: Strong verbal and written communication skills that reflect professionalism.
• Organizational Excellence: Keen attention to detail and strong organizational skills to manage complex workflows.
• Tech Savvy: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat, with the ability to learn new tools quickly.
• Team Player: A collaborative mindset with a “Yes, and…” approach, fostering a positive and adaptable work environment. Sense of humour is always a bonus!

What You'll Need

• Discretion and Confidentiality: Ability to handle sensitive information with care and professionalism.
• Critical Thinking and Initiative: Independent thinker who brings proactive solutions and sound judgment.
• Customer Service Orientation: A flexible, can-do attitude paired with diplomacy and tact to manage diverse situations effectively.
• Time Management Mastery: Ability to manage multiple priorities effectively in a dynamic environment.
• Commitment to Support: A reliable team member willing to provide support outside regular business hours when needed. 

Now Take the Next Step

We have:

• Access to industry-focused talent globally
• Ability to leverage best-in-class innovative products and solutions for complex architecture and large-scale transformation
• Extended global geographic market reach
• Ability to capitalize on our client footprint and deep domain expertise within financial services and energy

For more information about Capco, visit www.Capco.com.

Capco is an equal opportunity employer. We evaluate qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, marital status, genetic information, national origin, disability, veteran status, and other protected characteristics.