Executive Assistant to the Head of Institutional Clients

Are you an experienced Executive Assistant with exceptional organizational and communication skills looking for your next career opportunity? In this very important role you will support the Head of Institutional Clients and gain direct exposure to international business situations and a diverse range of stakeholders. The ideal candidate will be highly proactive, collaborative, and able to work 100%.
Vontobel Asset Management partners with the world’s leading asset owners, managing CHF 110bn+ in client assets with a team of over 300 investment professionals across 20 global offices. As a performance-driven, multi-boutique investment organization, we foster independent thinking and high-conviction strategies through active investment approaches and a long-term mindset.
Our Institutional Clients segment serves as the global distributor and solutions hub, empowering our boutiques to connect with institutional and intermediary clients worldwide.

What would your role be?   

• Provide high-level administrative and operational support to the Head of Institutional Clients, managing day-to-day business workstreams independently.
• Oversee and coordinate the agenda and all appointments with precision and care, plan and coordinate internal meetings, external client meetings, internal town halls, offsite workshops and other special events.
• Ensure the smooth planning and execution of internal events, leveraging best-in-class collaboration tools to enhance participant experience.
• Accompany and coordinate business processes and projects in close collaboration with other departments.
• Plan and arrange international business trips and book internal and external meetings, suitable hotels, and restaurants.
• Handle correspondence with senior stakeholders professionally in both German and English.
• Take minutes and track action points during management meetings.
• Assist in preparing and refining presentations and key documents for senior management.
• Manage other important general tasks (e.g. checking and allocating invoices, approving management expenses, Workday approvals for the management team) efficiently and ensure that these comply with Company policy.

What are we looking for?  

• A minimum of 5 years of experience in a similar role within an international company, ideally in investment management or financial services.
• Commercial training, ideally complemented by further qualifications as an executive assistant.
• Strong proficiency in MS Office (Word, PowerPoint, Excel, Outlook) and familiarity with modern communication tools.
• Excellent verbal and written communication skills in both German and English

Your Strengths:

• Proactive and forward-thinking approach to problem-solving.
• Exceptional organizational skills with a strong service- and client-oriented mindset.
• Strong team player with an independent, structured, and detail-oriented work style.
• Solution-oriented with a "can-do" attitude and a clear sense for priorities.
• Quick learner with strong interpersonal skills, assertiveness, flexibility, and reliability.
• Friendly, trustworthy, and able to work with integrity and discretion.

We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.

At Vontobel, you are building better futures for our clients and society, as well as for yourself. By 2030, we want to be known as one of the leading and most trusted global investment firms. We have 2,300+ engaged professionals, based in over 25 locations globally and headquartered in Zurich.

We are both majority family-owned and publicly listed. Our capacity for long-term focus, on topics such as sustainability, is underpinned by the security of the family’s 100-year commitment. Driven by an ownership mindset, you can unlock your potential and translate insights into opportunities. We are hiring talented individuals who are determined to deliver in a changing world and who come from a wide variety of backgrounds. Do you want to be Vontobel?

Thank you for applying to Vontobel. We will carefully review your application and will respond to you in a timely manner.

At Vontobel, we are an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability or gender identity.

We value the many voices within our teams and are committed to creating an environment where everyone who wants to be part of our performance culture can be themselves. It is based on mutual respect and zero tolerance for any form of discrimination.

If you have any questions you can contact us through our contact form.