Executive Assistant

Viatris CZ s.r.o.

At VIATRIS, we see healthcare not as it is but as it should be. We act courageously and are uniquely positioned to be a source of stability in a world of evolving healthcare needs.
Viatris empowers people worldwide to live healthier at every stage of life.
We do so via: 
Access – Providing high quality trusted medicines regardless of geography or circumstance;
Leadership – Advancing sustainable operations and innovative solutions to improve patient health; and 
Partnership – Leveraging our collective expertise to connect people to products and services. 
 

The Role & What You Will Be Doing 

Every day, we rise to the challenge to make a difference and here’s how the Executive Assistant and Communication Specialist role will make an impact: 

• Arranging travel, visas and accommodation, booking plane tickets
• Accompanying the Country Manager to take notes and meeting minutes
• Organizing and maintaining outlook calendar and making appointments for CM
• Organizing meetings of the Management (inhouse and offsite)
• Updating files and folders of the Management Team
• Making meeting minutes during the Management meeting
• Announce newcomers and leavers as per corporate template and practice, and organizational changes
• Contribute to the preparation of internal and/or external materials of corporate image and employer brand (content creation, review, fully in line with IC and brandbook guidelines)
• Announcing and organizing townhalls, internal events (monthly business breakfast, year-end party)
• Organize Business Reviews: support Country Manager in completing the agenda, organize meeting room, catering, accommodation and transfer for business guests
• Executing HR health and wellbeing initiatives under the supervision of Head of HR
• Organizing all-staff events (Christmas party, all staff team building, engagement events)
• Keep contact with external agency (contracted by Viatris) in order to prepare internal and external material for employee engagement, health and wellbeing (e.g. posters, brochures, cards, Instagram frame)
• Conduct simple surveys related to engagement and tracing different employee needs (via Teams or Mentimeter) as per organizational need
• Support Head of HR in execution, organization of health and wellbeing campaigns
• CSR: launch survey to trace the preferred CSR activities of employees. Coordinate the organization of CSR activities and ensure drafting communication after the events
• Content management for LinkedIn posts, brochures, EB materials
• Make proposal for localization of global DEI or health and wellbeing initiatives, like World Days
• Organize administration work including purchase orders, and contract management; ensure preliminary approvals are in place before any PO is issued
• End-to-end management of purchasing need till Goods Receipt & closing of POs (employee gifts, vouchers, certificates, awards)
• Vendor management; ensure proper and timely registration of new vendors
• Quality check of invoices, linking them with Pos
• Develop and implement social media strategies to increase brand awareness, engagement, and traffic across all social media platforms
• Create, curate, and manage published content (images, videos, written content) that aligns with our brand voice and marketing goals
• Oversee the content and technical operations of the company’s home page in the Czech Republic.
• Collaborate with internal stakeholders to ensure website content is current, relevant, and engaging.
• Work with IT and web development teams to ensure the site is functioning properly
• Coordinate with external agencies for content creation, campaigns, and technical support.
• Ensure all digital initiatives are in compliance with company policies and brand guidelines.
• Track and analyze website and social media performance using tools such as Google Analytics, Hootsuite, or similar.
• Prepare regular reports on digital performance and present insights and recommendations to senior management.

About Your Skills & Experience 

For this role, we’re looking for a candidate who has an effective combination of the following qualifications, skills and experiences: 

• University degree or College degree
• Strong computer skills (MS Office, affinity to use digital tools, launch surveys)
• High level of accuracy
• English knowledge
• Strong communication and social skills
• Preferably 2 years of experience in HR/Communications/PR/Marketing function, preferably in pharma industry, working with company processes and policies.

At Viatris, we are dedicated to building a truly diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t fully align with every requirement, we still encourage you to apply. You may just be the right candidate for this or other roles. 

At Viatris, we offer competitive salaries, benefits and an inclusive environment where you can use your experiences, perspectives and skills to help make an impact on the lives of others. 

Viatris is an Equal Opportunity Employer.