Executive Assistant to Chief of Sales and Marketing - Designate

Company Description

At Western Digital, we are on a mission to unlock the potential of data so people, companies and organizations everywhere can create what’s next. To fulfill our vision, we are always on the lookout for potential team members who share our passion for solving problems to empower others.

When you join Western Digital, you join a legacy more than 50 years in the making. Across our Western Digital®, SanDisk®, SanDisk® Professional, WD® and WD_BLACK™ brands, we have brought some of the most storied advancements in memory and data storage technology to market—and our best, most innovative work is yet to come.

From energizing gaming platforms, to enabling systems to make cities safer and cars smarter and more connected, to powering the data centers behind many of the world’s biggest companies and public cloud, Western Digital is fueling a brighter, smarter future.

Here’s how you can help.

Job Description

We are seeking an Executive Assistant (EA) for the Chief of Sales and Marketing - Designate, of Western Digital.

Reporting to the Chief of Sales and Marketing, you will partner closely with the Chief of Sales and Marketing and site team to execute his office. In this role, you will be trusted to work with the highest level of confidentiality, understanding the needs of an executive while carefully balancing relationship-building across the business. You will need to be organized and innovative, while thriving in a fast-paced environment. A can-do attitude and willingness to roll up your sleeves to execute effectively and efficiently are essential.

In addition to supporting the Chief of Sales and Marketing, you will also serve as the Irvine Site administrator, acting as the primary point of contact for the Irvine Sales and Marketing office. You will be responsible for assisting employees with requests for facilities, IT, and overall knowledge of how the Irvine office operates. This role requires frequent interaction with the site's employees and the ability to be proactive in ensuring smooth day-to-day operations. You will play an essential role in helping create a positive and happy workplace, leading culture initiatives that foster a collaborative and engaging environment for all employees.

Additionally, you will liaise with the other admins of the Executive Leadership Team (ELT) to support the leadership and execution of a large company. The ability to work alone or as part of a team is vital.

You will need the ability to ensure the Chief of Sales and Marketing office is easy to work with and approachable, while balancing competing priorities and ensuring the utmost level of professionalism. Written and verbal communication skills, taking initiative, and attention to detail are imperatives-along with having a sense of humor!

Responsibilities:

• Calendar Management: Ensure the Chief of Sales and Marketing's time is used efficiently to support the goals of his office. Proactively solicit agendas and manage attendee lists.
• Travel: Manage the Chief of Sales and Marketing's travel needs, including optimum travel arrangements and processing passports, visas, etc.
• Briefing Documents: Manage briefing documents for key internal/external meetings and create briefing packets for business trips.
• Irvine Site Admin Responsibilities: Serve as the primary point of contact for the Irvine office, addressing requests related to facilities, IT, and general office operations. Act as a liaison between employees and various support departments.
• Irvine Site Meeting Planning and Organization: Assist the site leadership committee office in planning and organizing internal and external meetings, Irvine site events, team offsites, and global organization-wide meetings.
• Correspondence/Approvals: Act as a proxy for communications and approvals, where applicable.
• General Inquiries: Handle inquiries related to the Irvine site leadership and refer routine matters to appropriate parties.
• Tool Management: Manage expense reports, SOWs, POs, and become proficient with internal tools such as M365, Co-Pilot, etc.
• Projects: Partner with the Chief of Staff and Communications lead on special projects, as needed.
• Community: Build necessary communities to further drive your own development and support your peers across the business.

Qualifications

• Minimum of 10 years of experience supporting an Executive Vice President / Senior Vice President (equivalent) in a large public company
• Advanced knowledge of desktop computer applications such as Outlook, Word, Excel, PowerPoint, OneDrive, and SharePoint
• Highly organized, resourceful, and detail-oriented
• Ability to manage the time of the Chief of Sales and Marketing, while ensuring his office is approachable and easy to work with
• Ability to prioritize and manage multiple tasks simultaneously
• Ability to work unsupervised
• Utmost integrity and professionalism
• Excellent written and oral communication skills
• Strong time management skills
• Team player, able to work across multiple teams

Constant presence at Western Digital’s Irvine office is required, and the role may include infrequent domestic travel.

Additional Information

Western Digital is committed to providing equal opportunities to all applicants and employees and will not discriminate against any applicant or employee based on their race, color, ancestry, religion (including religious dress and grooming standards), sex (including pregnancy, childbirth or related medical conditions, breastfeeding or related medical conditions), gender (including a person’s gender identity, gender expression, and gender-related appearance and behavior, whether or not stereotypically associated with the person’s assigned sex at birth), age, national origin, sexual orientation, medical condition, marital status (including domestic partnership status), physical disability, mental disability, medical condition, genetic information, protected medical and family care leave, Civil Air Patrol status, military and veteran status, or other legally protected characteristics. We also prohibit harassment of any individual on any of the characteristics listed above. Our non-discrimination policy applies to all aspects of employment. We comply with the laws and regulations set forth in the “Know Your Rights: Workplace Discrimination is Illegal” poster. Our pay transparency policy is available here: Pay Transparency Nondiscrimination Provision (dol.gov)

Western Digital thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.

Western Digital is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at [email protected] to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.

Based on our experience, we anticipate that the application deadline will be 01/09/2025 (3 months from posting), although we reserve the right to close the application process sooner if we hire an applicant for this position before the application deadline. If we are not able to hire someone from this role before the application deadline, we will update this posting with a new anticipated application deadline.

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Compensation & Benefits Details

• An employee’s pay position within the salary range may be based on several factors including but not limited to (1) relevant education; qualifications; certifications; and experience; (2) skills, ability, knowledge of the job; (3) performance, contribution and results; (4) geographic location; (5) shift; (6) internal and external equity; and (7) business and organizational needs.
• The salary range is what we believe to be the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range and this range is only applicable for jobs to be performed in California, Colorado, New York or remote jobs that can be performed in California, Colorado and New York. This range may be modified in the future.
• If your position is non-exempt, you are eligible for overtime pay pursuant to company policy and applicable laws. You may also be eligible for shift differential pay, depending on the shift to which you are assigned.
• You will be eligible to participate in Western Digital’s Short-Term Incentive (STI) Plan, which provides incentive awards based on Company and individual performance. Depending on your role and your performance, you may be eligible to participate in our annual Long-Term Incentive (LTI) program, which consists of restricted stock units (RSUs) or cash equivalents, pursuant to the terms of the LTI plan. Please note that not all roles are eligible to participate in the LTI program, and not all roles are eligible for equity under the LTI plan. RSU awards are also available to eligible new hires, subject to Western Digital’s Standard Terms and Conditions for Restricted Stock Unit Awards.
• We offer a comprehensive package of benefits including paid vacation time; paid sick leave; medical/dental/vision insurance; life, accident and disability insurance; tax-advantaged flexible spending and health savings accounts; employee assistance program; other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity; tuition reimbursement; transit; the Applause Program; employee stock purchase plan; and the Western Digital Savings 401(k) Plan.
• Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.