Executive Assistant to Chairman

Company Description

For this position, we are working with a leading construction company from Dubai. 

Job Description

We are looking for a dynamic and professional Executive Assistant / Assistant Manager to provide dedicated support to the Chairman of the construction company.

Responsibilities:

• Serve as the primary point of contact between the Chairman and C-level executives, key stakeholders, and external partners.
• Manage the Chairman’s complex calendar, including scheduling meetings, appointments, and events with high-level individuals and organizations.
• Assist with communications, including drafting and reviewing emails, reports, and documents on behalf of the Chairman.
• Coordinate travel arrangements, including visa applications, flight bookings, hotel accommodations, and itineraries, ensuring all logistics are seamless.
• Attend meetings alongside the Chairman, take minutes, and follow up on action items as directed.
• Handle sensitive and confidential information with the utmost discretion.
• Assist in research, presentations, and reports as needed, ensuring the Chairman is well-prepared for meetings and public appearances.
• Proactively identify areas where additional support is needed and offer solutions to streamline processes.
• Manage special projects and ensure timely execution of tasks as assigned by the Chairman.
• Maintain effective relationships with internal departments and external partners, facilitating smooth communication and operations.

Qualifications

• Fluency in Arabic and English, both written and spoken, is essential.
• Proven experience as an Executive Assistant or Assistant Manager supporting senior executives, preferably within a high-profile organization.
• Flexibility to adapt to the Chairman’s schedule, including potential travel and availability during off-hours when needed.
• Strong interpersonal skills and the ability to communicate effectively with C-level executives and other high-profile individuals.
• Excellent organizational and time-management skills, with the ability to multitask and prioritize under pressure.
• Strong problem-solving skills and the ability to work independently.
• Discretion and confidentiality in handling sensitive information.

Additional Information

• The ideal candidate would possess a solid blend of maturity and energy to keep up with the Chairman's demanding schedule, making them well-suited to a high-responsibility role.

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