Executive Assistant (APAC or EMEA)

Supabase is an Open Source and fully remote company building developer tools for databases.

We're looking for an Executive Assistant to join our growing team, and support our founding executives as we grow our global teams.
You will:

• Be the Founder’s right hand: Own calendar management, prioritize time ruthlessly, and ensure the Founders are focused on what matters most.

• Handle inbox triage + comms: Monitor and manage emails, prep responses, and keep communication flowing across internal and external stakeholders.

• Prep like a pro: Ensure the Founders are ready for every meeting—briefings, decks, agendas, notes, and all.

• Keep things moving: Track follow-ups and key decisions. You’ll help projects move forward and people stay accountable.

• Manage travel & logistics: Plan seamless domestic and international travel, events, and last-minute changes.

• Confidentiality is key: You’ll have access to sensitive info—discretion and professionalism are non-negotiable.

• Be proactive: Anticipate needs before they arise, solve problems before they escalate, and remove blockers before they become real.

• Contribute to culture: Help coordinate offsites, investor meetings, team moments, and make the company a more delightful place to work.

You Might Be a Fit If…

• You’ve supported a founder or exec in a startup or scale-up and know what it’s like when things move at warp speed.

• You thrive in organized chaos—you’re calm, composed, and solutions-oriented even when things go sideways.

• You have incredible attention to detail, know how to prioritize fast, and can juggle 20 things without dropping a ball.

• You’re a strong communicator (written + verbal) and comfortable interfacing with many different parties.

• You’re tech-savvy: Google Workspace, Notion, Slack, and Zoom are second nature.

• You’re low ego, high ownership. No task is too small, and no challenge is too big.

• You treat information and relationships with total discretion and integrity.

• You’re curious, resourceful, and always 3 steps ahead.

• You're based in an EMEA or APAC region timezone.

Bonus Points If You...

• Have experience planning team offsites, board meetings, or investor updates

• Love optimizing systems and processes

• Can ghostwrite like a boss (emails, memos, decks)

• Bring a bit of magic, calm, or humor to high-pressure situations

About the team

• We're a startup. It's unstructured.

• Collectively founded more than 30 startups.

• Globally distributed team with more than 30 different nationalities.

• We deeply believe in the efficacy of collaborative open source. We support existing communities and tools, rather than building "yet another xx".

• We "dogfood" everything. If you use it in your project, we use it in Supabase.

Process

• The entire process is fully remote and all communication will happen over email or via video chat.

• Once you've submitted your application, the team will review your submission and may reach out for a short screening interview over a video call.

• If you pass the screen you will be invited to up to four follow-up interviews.

• The calls:

  • usually take between 20-45 minutes each depending on the interviewer.

  • most of the time, are all 1:1.

  • will be with the founders, a member of either the growth or engineering team (depending on the role) and usually one other person from your immediate team or function.

• Once the interviews are over, the team will meet to discuss several roles and candidates and may:

  • ask one or two follow-up questions over email or a quick call.

  • go directly to making an offer.