Job Description Summary
For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.
In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.
We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm.
HarbourVest is an equal opportunity employer.
This position will be a hybrid work arrangement, which translates to 3 days minimum per week in the office.
This is a 12 month fixed term contract (MAT leave cover) and will require dedicated support for the Primary team, covering both senior leaders and junior team members.
The ideal candidate is someone who is:
-
Able to work independently as well as part of a team.
-
Self-motivated and proactive.
-
Strong attention to detail.
-
Able to support several leaders with very different personalities and workstyles
-
Proficient in MS Outlook, Word, Excel, PowerPoint. Desired knowledge of CRM tools (ideally DealCloud) and expense tool Concur.
-
A problem solver with a can do and positive demeanor.
-
Someone who takes pride in their work.
-
A willingness to adopt the company culture and curiosity about broader opportunities for development within the firm.
-
Extremely confident booking meetings across time-zones and comfortable making last minute changes.
What you will do:
Diary Management:
-
High-level diary management across team members, leading internal and external meeting co-ordination. Including scheduling across multiple time zones.
-
Full responsibility of keeping on top of all Primary, company-wide meetings. Checking-in with MDs availabilities of these meetings monthly and making amendments when needed to accommodate scheduling conflicts.
-
Booking intensive and sophisticated domestic and international travel (mostly via agent), multi-leg roadshows and conference trips. Handling all visa and documentation requirements.
-
Ad-hoc support with personal tasks and travel.
-
Logistics and planning for conference attendance.
Administrative Support:
-
General admin support to wider team where required and support alongside other EA on team.
-
Expense consolidation (Concur) and allocation to appropriate funds.
-
Document processing and invoicing work.
-
Coordinate team events and outings.
-
Organise weekly Primary team lunches.
-
Log all meetings and meeting notes into DealCloud.
-
Provide cover for other EAs in the team (where needed).
-
And other responsibilities as required.
What you bring:
-
A friendly, respectful, and personable approach.
-
Especially well organized with the ability to prioritize and balance multiple tasks simultaneously.
-
Ability to handle large volumes of work with a quick turnaround during busy periods.
-
Strong, professional communication skills (both written and verbal) and can manage internal communications across teams.
Education Preferred:
-
Bachelor's degree or equivalent experience.
Experience:
-
3+ years’ EA experience within the asset management or broader financial industry.
Top Skills
What We Do
HarbourVest is an independent, global private markets firm with 40 years of experience and more than $92 billion assets under management as of December 31, 2021. Our interwoven platform provides clients access to global primary funds, secondary transactions, direct co-investments, real assets and infrastructure, and private credit.
