Events Specialist - AMR Marketing

What if the work you did every day could impact the lives of people you know? Or all of humanity?

At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life-changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients.

Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

The Event Specialist is responsible for ensuring the successful planning, execution, measurement, and reporting of customer facing events and webinars for the commercial team in the Americas region.

The ability to manage a high volume of events, independently planning and executing in person and virtual events is essential. A can-do attitude, the ability to work with and lead cross-functional teams and the desire to drive operational efficiency are critical for success in the position. Sourcing venues, creating registration sites using Cvent, food and beverage management, compliance reporting (Sunshine Act), and budgeting are essential.

Management of regional marketing inventory, including event kits for sales and instruments, housed at a local off-site warehouse. This includes overseeing the shipping/receiving process with the warehouse, coordinating with the team to manage orders and inventory, maintaining the items, and being on-site at the warehouse at least one day a week.

Responsibilities:

• Work closely with marketing and sales counterparts to plan and execute all elements of virtual and in-person customer facing events
• Lead cross-functional teams in the execution of external facing meetings and events
• Establish event budgets, reconcile final charges, and report on spend including Transfers of Value (TOV) for Health Care Providers
• Create event registration sites and email communications using Cvent
• Manage F&B and audio visual as required
• Speaker management including contracting, FMV calculations, honoraria processing, and communication   
• Ensure event compliance with all corporate and government policies
• Management of inventory and shipping process at the Illumina warehouse

Listed responsibilities are an essential, but not an exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

Preferred Requirements:

• Cvent Certification desired
• Minimum 2 years corporate event planning experience including managing budget, sourcing, contracting, BEOs, registration, housing, ground transportation, audio/visual, reporting
• Experience using Cvent for sourcing, event website building, email communications, & registration management
• Proven leadership and project management skills including timeline development
• Strong oral and written communication skills
• Must have demonstrated effective collaboration in a matrix or highly cross-functional business
• Experience in medical, pharma, biotech, or life science meetings is desired
• Experience with TOV and compliance reporting preferred
• Ability to travel up to 10% of the time as required

All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

The estimated base salary range for the Events Specialist - AMR Marketing role based in the United States of America is: $67,000 - $100,600. Should the level or location of the role change during the hiring process, the applicable base pay range may be updated accordingly. Compensation decisions are dependent on several factors including, but not limited to, an individual’s qualifications, location where the role is to be performed, internal equity, and alignment with market data. Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package. We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.

At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collective commitment to diversity and inclusion in the communities we live and work. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws. If you require accommodation to complete the application or interview process, please contact [email protected]. To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants. This role is not eligible for visa sponsorship.