Events Operations Coordinator, Analyst (EMEA/APAC)

About this role

About the team:

The Global Event Marketing team’s mission is to support the firm in delivering industry leading, experience-led events that drive commercial and reputational results.

About the role:

We are seeking a highly organized and detailed oriented Operations Coordinator Analyst to join our team. This role will provide operational support to the Global Event Marketing team, with a regional focus on EMEA and APAC. They will assist with various administrative and financial tasks, as well as manage key event data and reporting. The ideal candidate will be responsible for managing calendars, updating event data, creating reports, reconciling expenses, and providing ad-hoc support for events and key projects. This position requires excellent communication skills, attention to detail, and the ability to work collaboratively with different teams.
 

What you’ll do:

• Collaborate with the Head of Operations and Digital for Events team to ensure accurate reporting and analytics of event data

• Regular monitoring and tracking of event data to produce reports for leadership

• Manage the reconciliation process of team expenses and credit card payments

• Process and track monthly invoices

• Manage quarterly internal charges as part of the team’s operational model

• Manage updates and edits to the Global Event Marketing resource hub and Global Events Calendar

• Assist with scheduling team meetings

• Assist with creating training schedules and conducting onboarding sessions for new joiners

• Assist in strategizing and implementing operational processes that enhance team efficiencies

• Provide project-based administrative support for key projects including budget reconciliation

• Provide support coverage for the Americas region when needed

Who you are:

• Proven experience of 1-3 years in an administrative or operational support role.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Proficiency in Microsoft Office Suite (SharePoint, Word, Excel, PowerPoint, Outlook).

• Experience with event management software and expense systems such as Cvent, Coupa, Concur, etc.

• Ability to work independently and as part of a team.

• Attention to detail and problem-solving skills.

#EarlyCareers

Our benefits
To help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer.  We evaluate qualified applicants without regard to age, disability, family status, gender identity, race, religion, sex, sexual orientation and other protected attributes at law.