Event Coordinator

About the Role:  

We are looking for a Full-time Event Coordinator to join our growing Events team at Snap! Mobile. This is a fantastic opportunity for an individual who is seeking a position in both internal and external event planning and coordination.   

This is a Full-Time, Remote, Hourly, FLSA Non-Exempt position, and is overtime eligible. All overtime must be pre- approved. Should any changes to your schedule occur, your manager will provide written notification in advance. Additionally, you may have the opportunity to travel to 1-3 events per year within the US. Your manager will communicate details of these events in advance.  

Compensation Depending on Level of Experience: $22 - $26/HR.

Event Coordinator Responsibilities:  

• Responsible for event planning and logistics for all assigned clinics, conferences and tradeshows.  

• Work with cross-functional teams, stakeholders and exhibit managers to ensure everything is in order for the team attending.  

• Maintain up to date information on the internal event tracker for all conferences and clinics including attendees, location, registration dates, fees, technical needs, exhibitor prospectus information, and event feedback.  

• Coordinate travel arrangements for all assigned events for flights, lodging, and ground transportation, while adhering to travel policies, guidelines and budget.   

• Coordinate distribution of marketing materials for the event, including banners, brochures, swag, giveaways, and PowerPoint presentations.   

• Effectively track inventory for event equipment and supplies.  
• Assist in the set up and break down for assigned Tier 1 events including flooring, banners and large displays.    

• Assist in the planning and execution of company virtual events, including happy hours, wellness events, and employee experience events.    

• Assist in celebrating employee milestones through our employee experience program.   

• Assist in curating content for the employee experience program including weekly newsletters, welcome messages, and bi-monthly wellness newsletters.  

Preferred Experience, Skills, and Abilities   

• Experience in event coordination and/or bachelor’s degree in hospitality management a plus   

• Highly organized and detail oriented    

• Comfortable working both independently and collaboratively in a team environment   

• Able to meet deadlines while working on multiple projects simultaneously   

• Strong organizational and excellent communication skills, both verbal and written   

• Coachable - Hungry to learn in a fast-paced, high-growth organization    

• A natural problem solver with the ability to think on your feet and comfortable finding solutions quickly   

• Proficient in Microsoft Office Suite. (Word, Outlook, Excel, Access, Power Point)   

• Able to stand for 8+ hours on event days and able to lift or move 40+ pounds   

• Comfortable with and able to travel. Estimated travel is 1-3 events per year within the US  

Snap! Mobile, Inc. is proud to offer the following benefits:  

• Medical, Dental, Vision  

• 401K with a 4% match from the company  

• 13 paid holidays  

• PTO