Engineering Administrator

Engineering Administrator  

Company Overview 

Empirical Systems Aerospace, Inc (ESAero) is a leader in aerospace engineering, product development, and manufacturing, dedicated to delivering high-quality, innovative, and cost-effective solutions to the industry. We specialize in cutting-edge system design, rapid product development, precision manufacturing, comprehensive testing, and technology demonstrations to support the evolving needs of the aerospace community. Committed to excellence, on-time delivery, and continuous growth, we invest in infrastructure to expand our manufacturing and aftermarket capabilities while maintaining the highest standards of engineering services. 

At ESAero, we don’t just build products, we engineer solutions that propel the aerospace industry forward. 

**This position is fully on-site at ESAero in San Luis Obispo, CA** 

Essential Duties and Responsibilities

The Engineering Administrator will work directly with the Director of Engineering and be responsible for engineering specific documentation and reporting. This high-tempo, highly energetic Administrator will need to work effectively within the engineering department as well as with other internal functional groups including Operations, Quality, Contracts, Finance, Management, Executives, etc.  

• Assist in the development, implementation, and documentation of engineering processes and procedures 

• Track and report on engineering KPIs to monitor team performance and project progress 

• Support the Director of Engineering in coordinating and organizing engineering projects 

• Maintain accurate records and documentation related to engineering activities, projects, and schedules 

• Coordinate and schedule meetings, prepare agendas, and take meeting minutes 

• Assist in preparing presentations, reports, and other materials for internal and external stakeholders 

• Liaise with other departments to ensure smooth communication and collaboration on cross-functional projects 

• Assemble and maintain a variety of information including, but not limited to action items lists, statistical data, timekeeping, financial information, and certification documentation 

• Support coordinating efforts between project management, manufacturing, supply chain, and other functions to anticipate and address project issues  

• Assist and support operations activities such as training, security, policy updates, etc. 

• Work with minimal instruction or supervision 

• Actively promote an ethics-based business culture, ensuring that all peers are aware of, and fully comply with, ESAero’s “Code of Ethics,” and related policies  

 Qualifications:  

• Bachelor’s degree in engineering, business administration, or related field.

• Proven experience in an administrative role, preferably within an engineering or technical environment 

• Knowledge of project management, product development, and procurement desired.   

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) 

• Proficient in collecting, analyzing data, and translating to recommendations  

• Disciplined execution of processes and systems   

• Must possess excellent organizational skills, problem solving, and decision-making skills.  

• Must have excellent oral and written communication skills; must be able to communicate effectively with peers, customers suppliers, and leadership   

• Proven ability to analyze and solve problems; ability to interpret a variety of instructions furnished in written, verbal, diagram or schedule form 

• Expertise working with cross-functional teams 

• Prefer experience in aerospace 

• Preferred familiarity with ISO9001/AS9100  

• Familiarity with other software: NetSuite (ERP), MS Project, MS Sharepoint, MS PowerApps, MS PowerAutomate 

Comprehensive Benefits & Perks: 

• Health & Wellness: Choose from three health, dental, and vision plans - including a 100% employer-paid option covering both employees and their families. 

• Paid Time Off: Enjoy 120 hours of PTO, 80 hours accrued plus an additional 40 hours of holiday break pay in addition to Christmas Eve, Christmas Day, and New Year’s Day off. 

• Life Insurance: $25,000 employer-paid life insurance policy, with the option to purchase additional coverage for employees and their families. 

• Supplemental Coverage: Access optional benefits such as Critical Illness, Hospital Indemnity, Accident Insurance, and Critical Illness with Skin Cancer coverage. 

• Health Savings Account (HSA): Take advantage of a tax-advantaged HSA to manage medical expenses. 

• Retirement Savings: 401(k) with a company match to support your financial future. 

• Paid Holidays: Enjoy 9 paid holidays throughout the year. 

• Work Environment: A casual dress code, complimentary snacks, and a welcoming company culture. 

• Ideal Location: Work in an area that offers an outstanding quality of life - a perfect place to live, work, and play! 

ESAero is an equal opportunity employer.  
E-Verify participation required for employment.  
Must present proof of authorization to work in the United States.     
Must be able to pass background check.    
Hiring Range: $26-$34/hour (DOE)