As the world’s largest producer of groundbreaking live entertainment, RWS Global creates meaningful connections and customized experiences spanning from theatrical productions to events, multimedia and more. In 2024, the entertainment leaders expanded capabilities into live sporting events with the introduction of RWS Global Sports.
Headquartered in New York, London, Cincinnati and Sydney with dedicated RWS Studios in NYC and the UK to serve its vast talent pipeline and client base, RWS Global serves major brands and corporations, theatres, cruise lines, sports properties, live venues, parks, resorts and more. Offering end-to-end services from ideation to operations, RWS Global’s team of world-class designers, creators, producers and visionary talent provide unrivaled scale, producing over one million live moments every day and employing over 8,000 individuals worldwide.
The RWS Global roster of clients includes Apple, Azamara, The Coca-Cola Company, Commonwealth Games, Crayola, Europa-Park Resort, Ferrari World Abu Dhabi, The FRIENDS™ Experience by Original X Productions, Hard Rock Resorts, Hershey Entertainment & Resorts, Holland America Line, Iberostar Hotels & Resorts, International Cricket Council, Invictus Games, Lionsgate, Marella Cruises, MSC Cruises, Roompot, Rugby World Cup, Six Flags, Space Center Houston, TUI Group, Vera Wang, Warner Bros., Disney’s The Lion King on Broadway, Chicago the Musical, Christmas Spectacular Starring the Radio City Rockettes and more. For more information, visit rwsglobal.com.
Reporting directly to the Director, Talent Casting the role of Documentation Specialist will provide essential administrative support to the Talent Casting & Recruitment team. This role requires a highly organized and detail-oriented individual who can manage various administrative tasks and coordinates effectively with internal and external stakeholders.
Role & Responsibilities
- Onboarding Document Sending & Receiving
- Contractor Invoicing
- Expense Reporting
- Onboarding Charts & Payout Sheets
- Maintain timely responses and follow up to all emails
- Systems awareness and Utilization
Please Note: While this is an accurate and comprehensive description of the role, the above Roles & Responsibilities are not an exhaustive list of all duties, skills, efforts, requirements or working conditions associated with the position, and may require additional tasks be performed as assigned
Qualifications
- Organised
- Detail-Oriented
- Proficient in all office platforms
Company Benefits
- Progressive PTO
- Health benefits- Medical, Dental, and Vision
- Pet-friendly office
- Paid parental leave
- 401k
- Employee Enrichment Programs
- Summer Fridays
Estimated Start Date: Mid February
Status: ResidentDiversity and Inclusion Statement
DIVERSE IS WHO WE ARE
Way more than a box to check, diversity is core to RWS Global culture. We value it, promote it, protect it and hire it. All differences are welcome here. We know for a fact that each employee’s individual background, life experiences, knowledge, self-expression and capabilities are a contribution to our culture, as well as our reputation and achievements.
So bring all of who you are, no questions asked.
What We Do
RWS Entertainment Group is a global, Emmy Award-winning entertainment company with headquarters in New York, London and Cincinnati. Together with its subsidiaries, RWS designs, fabricates, installs and operates custom entertainment, live events, attractions, exhibits, destinations, décor and branded experiences.
Founded in 2003, RWS operates the largest live production facility in New York City which includes 56,000 square feet of office space, a rehearsal studio complex and performer housing. RWS properties include a Theatrical and Ticketed Experiences division; Binder Casting serving the stage, film and commercial markets; RWS Décor Products and RWS Leased Experiences.
In 2021, RWS acquired JRA, an award-winning creative studio providing master planning, writing and content development, attraction/exhibit planning and design, graphic design, executive media production, art direction and project management. In 2022, RWS acquired ted, Europe’s largest leisure entertainment experience company. Specializing in theatre, cruise, travel, resort, and retail, ted leverages a vast knowledge of multiple industries across six internal departments: talent, production, audio visual, studio, retail and fitness.
RWS Entertainment Group and its subsidiaries have supplied groundbreaking productions for an impressive roster of clients that includes Warner Bros., Lionsgate, The Coca-Cola Company, Apple, Disney, O, the Oprah Magazine, Vera Wang, Azamara, MSC Cruises, Virgin Voyages, Hard Rock Resorts, Iberostar Hotels & Resorts, Ferrari World Abu Dhabi, Europa-Park Resort, Paultons Park, Marella Cruises, TUI Group, Roompot, Bourne Leisure, Six Flags, Cedar Fair Entertainment Company, Science Centre Singapore, Space Center Houston, Original X Productions, Crayola, Hershey’s and many more.
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