Document Controller - Asite

Accepting applications until: 28 February 2025Job Description

Job title: Document Controller

At Global, we think big, work hard, and never stand still. We’re the proud home of the best media and entertainment, driven by our talented and passionate people. Our mission? To make everyone’s day brighter— our Globallers, our audiences, our partners, and our communities. Whether we’re in the studio, building world-class technology, or securing record Outdoor advertising partnerships, we make sure we’re doing it as a team.

Your new role

This role is within the Global Outdoor Operations team, supporting the delivery of major CAPEX projects, reporting into the Programme Delivery Director.

We seek a highly organised Document Controller with expertise in Asite Adoddle document control software, knowledge of NEC contracts, and experience in the TfL, rail, or construction sectors.

This role is ideal for a detail-oriented professional who thrives in a fast-paced, multi-contract environment and can support high standards of documentation and compliance across NEC contracts.

Key Responsibilities

• Oversee project-related documents through Asite Adoddle, ensuring systematic storage and tracking across NEC4 contracts. Implement processes to enhance efficiency.
• Provide reports to the Senior Project team and Stakeholders, documenting control aspects, statuses, compliance checks, version tracking, and outstanding actions.
• Conduct quality checks on documentation before submission
• Enforce document control procedures in alignment with NEC standards and TfL guidelines, maintaining consistency across parties.
• Perform audits of documentation to ensure accuracy and compliance, identifying improvement areas.
• Train project personnel in using the system and document control procedures.

What You’ll Love About This Role

Think Big: Join Global and help shape Outdoor advertising.

Own It: Putting your stamp on how document control is managed and executed

Keep it Simple: Fast-paced, challenging, and rewarding environment.

Better Together: Supportive and dynamic team

What Success Looks Like 

• Setup and established the procedures needed to deliver a high standard document control process
• Built strong working relationships with the global project team and contracting partners, creating a collaborative working approach
• Developed and established reporting and tracking mechanisms that captures the relative metrics

What You’ll Need

The ideal candidate will be proactive and willing to develop and implement innovative solutions, capable of the following:

• 3+ years’ of document control experience within the TfL, rail or construction sectors.
• In-depth understanding of NEC contracts and associated requirements for documentation, compliance, and reporting within TfL/rail/construction projects.
• Exceptional organisational skills with high attention to detail, ensuring accuracy and compliance for high-profile project documentation.
• Strong communication skills for effective collaboration across departments and regular reporting to the Project Director.
• Ability to manage multiple document control tasks efficiently, proactively resolving issues to meet project timelines and quality standards.
• Demonstrated expertise in managing NEC contract documentation
• Advanced proficiency in Asite Adoddle document control software
• Proficient in MS Office Suite (Excel, Word)

Creating a place we all belong at Global

We are dedicated to creating a place where different voices are represented, amplified and celebrated. We know that we can’t serve our diverse audiences without first celebrating it in our people, which is why we’re passionate about creating an inclusive culture where every Globaller can belong. So, no matter who you are or where you are from, you can find your place at Global. 

As a business, we believe in the importance of a healthy work-life balance and the value of a flexible and agile workforce. Therefore, we operate a Smart Working approach. If you need us to make any reasonable adjustments during your recruitment process, drop us an email at [email protected], we’ll be happy to help.