Director of Finance & Administration

Gainesville, Virginia, United States of America

Extraordinary Care. Extraordinary Careers.

With one of the nation’s largest, most innovative long-term care pharmacy services providers, there is no limit to the growth of your career.

Southern Pharmacy Services, a member of the Guardian family of pharmacies, has an exciting opportunity for you to join our rapidly growing team in Gainesville, Virginia.

Why Southern Pharmacy Services? We’re reimagining medication management and transforming care.

Who We Are and What We’re About:

Our core focus is delivering customized medication management solutions to support healthcare organizations serving seniors and individuals with complex care needs. With our comprehensive suite of tech-enabled pharmacy services and a dedicated team of professionals committed to enriching the lives of those we serve, we are redefining how pharmacy care is delivered.

We offer an opportunity to learn and grow your career in a fast-paced, diverse, and inclusive environment. If you are looking for a challenging, team-oriented environment in which you can put your expertise to work, then this is the place for you.

Our ideal candidate will be a leader that enjoys working alongside their team. They will have expertise in medical or pharmacy billing, working with insurance, adjudicating claims, collecting co-pays and working with families. They will also have strong analytical and interpersonal skills.

The Director, Finance & Administration directly supports the business unit providing real-time financial analysis to leadership to allow them to run the pharmacy more efficiently. In addition, you will work in partnership with a business unit President, Director, and Pharmacy Operations, collaborating to ensure the annual business plan is achieved, and short/long term business objectives are met.  This individual will also manage various supporting & administrative functions within the pharmacy, including people management and oversight of the billing & collections teams to ensure customers are billed correctly and outstanding balances are collected.  The DFA will work closely with the Support Services Team to ensure people management, strategy development, resource allocation, and financial outcomes are achieved.

Operations:

• Manage all aspects of Billing & Collections

• Develop strong customer relationships, handle sensitive billing & collections issues  

• Provide on-going real-time product margin analysis to the President and Pharmacy Ops team and work together to address issues   

• Perform ad hoc analysis      

• Support Pharmacy DOO in identifying and executing workflow/process improvement initiatives

• Oversee Purchasing Function (where function reports to DFA)

  • Manage implementation and maintenance of price tables to ensure proper reimbursement and contract compliance

  • Manage quarterly analysis of margin/inventory to explain variance

• Lead Qtrly Pharmacy Ops calls

• Perform local IT administration, or liaise with local resource

• Administrative Support

  • Facility Management

  • Procurement: new vendor negotiation/set-up procure supplies, etc.

  • New Employee Onboarding (if no HR Generalist on-site)

• Local Human Resources liaison – work closely with HRBPs (if no HR Generalist on-site) 

• Liaison to Support Services Teams (Purchasing, IT, HR, Accounting, Legal)  

• Other essential functions and duties may be assigned as needed

 Finance:

• Provide monthly/quarterly financial analysis, including variance explanations for revenue, COGS (margin), labor and all other operating expenses to other members of the pharmacy management team and provide suggestions for improvement

• Educate pharmacy management teams/operators on the impact of operations/workflow on key financial metrics  

• Prepare for, oversee, and certify the quarterly physical inventory counts

• Provide support to Support Services Accounting Team to ensure a timely month-end/quarterly close

• Vendor Management/Negotiation

• Fixed Asset, AP

  • Manage the review and approval process for all expenses, ensuring all bills are correct and have appropriate local approval prior to submission to support services A/P

• Lead/manage the Annual Business Planning Process

• Other essential functions and duties may be assigned as needed

Education and/or Certifications: 

• Background/education – 4-year business or finance related degree. Relevant work experience can substitute for education.

Skills and Qualifications: 

• 7+ years expertise in Operations Management/Healthcare Distribution, preferably in areas such as Pharmacy/Pharmaceuticals, Healthcare, Hospital, Laboratory, Physician, Medical Equipment/Medical Supplies 

• Excellent computer skills, including MS Office Pro (Excel proficiency – including expertise in V-Lookup and pivot tables, working knowledge of all related software), network administration basics, internet-based communications; ability to obtain good working knowledge of all business-unit operating systems required  

• Ability/willingness to wear many hats and “get your hands dirty”

• Entrepreneurial mindset with a broad perspective of what it takes to run a business

• Operationally focused

• Effective people manager

• Understanding of materiality and what adds value to the business 

• Process driven, ability to identify inefficiencies and implement change 

• Analytical

• Ability to identify and execute on cost saving opportunities, including effectively negotiating w/vendors

Work Environment:

• Requires minimal travel, by air and ground. 

• Ability to work flexible hours. 

What We Offer:

Guardian provides employees with a comprehensive Total Rewards package, supporting our core value of, “Treat others as you would like to be treated.”
Compensation & Financial

• Competitive pay
• 401(k) with company match

Family, Health & Insurance Benefits (Full-Time employees working 30+ hours/week only)

• Medical, Dental and Vision
• Health Savings Accounts and Flexible Spending Accounts
• Company-paid Basic Life and Accidental Death & Dismemberment
• Company-paid Long-Term Disability and optional Short-Term Disability
• Voluntary Employee and Dependent Life, Accident and Critical Illness
• Dependent Care Flexible Spending Accounts

Wellbeing

• Employee Assistance Program (EAP)
• Guardian Angels (Employee assistance fund)

Time Off

• Paid holidays and sick days
• Generous vacation benefits based on years of service

The Guardian Difference

Our clients require pharmacy services that aren’t “cookie cutter.” That’s why every Guardian pharmacy is locally operated and empowered with the autonomy to tailor their business to meet their clients’ needs.

Our corporate support offices, based in Atlanta, Ga., provide services such as human resources, business intelligence, legal, and marketing to promote the success of each Guardian location.

Regardless of your role at Guardian, your voice and talents matter. Because healthcare is an ever-changing industry, we encourage innovative thinking, intellectual curiosity, and diverse viewpoints to ensure we stay competitive in today’s dynamic business environment.

At Guardian, we are dedicated to fostering and advancing a diverse and inclusive workforce.

Join us to discover what your best work truly looks like.