CRE Associate

Alabang (96050), Philippines, Muntinlupa City, National Capital Region (Manila)
CRE Associate
Summary:

• To manage and process regulatory requirements related to Asset Management reportorial and process standard, supervise outsourced staff responsible for the operation related but not limited to asset management, inventory, minor repair and maintenance, movement and transfer of assets, improvement and upkeep of facility and equipment.

• To assist line manager in providing effective administrative support for the daily operation, which include but may not be limited to lockers, lateral, pedestal, receiving of assets, issuance of assets for onboarding associates and retrieval of assets from offboarding associates, and assist on creating and improvement of process and guidelines related to asset management.

• To assist in performing department-wide administrative / financial responsibilities such as the processing of purchase orders, request for payment, preparing various reports and trackers (e.g.: weekly and monthly business reports)

General Responsibilities:
1. Maintenance of Building, Facilities, and Equipment

• Supervises day-to-day operation of internal and outsourced staff in the maintenance of company building,facilities, and equipment
• Ensures Periodic Preventive Maintenance (PPM), complete documentations are carried out correctly as scheduled
• Ensures activities are within corporate standards on safety and quality

2. Manage and process Regulatory Compliance with Philippine Economic Zone Authority (PEZA), Bureau of Customs (BOC), Optical Media Board (OMB), National Telecommunication Company (NTC) and others

• Prepares documents and permits required by regulatory bodies.
• Ensures the documents are complete, submits to the regulatory body and secure approved permits.
• Submits a monthly report, scans the documents and saves into an approved repository drive.

3. Manage and process COPSSC equipment and hardware provision to Work From Home (WFH) associates

• Receives and reviews the request, monitors the delivery until completion of request.
• Reviews monthly reports and saves the necessary documents into the approved repository drive.

4. Coordination with International Courier for Incoming and Outgoing Shipments

• Receives and reviews the documents, ensures shipping documents are correct and complete
• Coordinates with courier for customs clearance and delivery of package

5. Manage and supervise the daily end to end process of Asset Management from receiving new assets up to disposal.

• Supervises the receiving of new and repaired assets from different vendor suppliers
• Manages asset tagging, recording, updating the masterlist
• Manages Physical Asset Inventory and Reporting in partnership with Finance
• Supervises asset deployment, asset movement or transfer, and repair and maintenance
• Manages retrieval of assets from offboarded associates, including closure of clearance and asset cost for final pay deduction
• Manages and supervises the process of Asset Disposal and ensures the required permits are being met

6. Prepares schedule to ensure 24/7 staff availability for assets

• Monitors performance and ensures compliance to Service level agreement (SLAs)
• Monitors asset materials and consumables

7. Logistics Support for Event/Activity Set-up as Requested through Workplace Central

• Office transfer, set-up and provision of assets
• Site wide events/initiative led and supported by WPS

8. Department Administrative / Reporting Responsibilities

• Prepares and update weekly and Monthly Asset Management Team (AMT) report
• Prepares and update Monthly Business Report
• Monitors and updates the department budget tracker to ensure appropriate and efficient spending
• Provides assistance in the Deep Cleaning activity

9. May be assigned / rotated across related sub-functions including but not limited to sub-functions within Shared Services
10. Other job related duties that may be assigned from time to time
Basic Qualifications:

• Educational Background: College Graduate or with equivalent work experience
• Professional Experience: 3 years work experience in related field

Preferred Qualifications:

• Organizational skills
• Detail-oriented
• Ability to take initiative in organizing
• Customer-orientation for both internal and external customers

No agencies please. Capital One is an equal opportunity employer committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex (including pregnancy, childbirth or related medical conditions), race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity, gender reassignment, citizenship, immigration status, protected veteran status, or any other basis prohibited under applicable federal, state or local law. Capital One promotes a drug-free workplace. Capital One will consider for employment qualified applicants with a criminal history in a manner consistent with the requirements of applicable laws regarding criminal background inquiries, including, to the extent applicable, Article 23-A of the New York Correction Law; San Francisco, California Police Code Article 49, Sections 4901-4920; New York City's Fair Chance Act; Philadelphia's Fair Criminal Records Screening Act; and other applicable federal, state, and local laws and regulations regarding criminal background inquiries.
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Capital One Financial is made up of several different entities. Please note that any position posted in Canada is for Capital One Canada, any position posted in the United Kingdom is for Capital One Europe and any position posted in the Philippines is for Capital One Philippines Service Corp. (COPSSC).