Corporate Receptionist/Administrative Assistant

Title: Corporate Receptionist/Administrative Assistant

Location: Weslaco, TX

Schedule: Full Time in the office

About KACE:

When you make the decision to join KACE, you are choosing to work alongside talented professionals that have one thing in common; the passion to make a difference!
KACE employees bring their diverse talents and experiences to work on critical projects that help shape the nation’s safety, security, and quality of life. The desire to have a career that is purposeful and forward thinking is woven into every KACE employee…it’s The KACE Way.
KACE employees are; purpose driven, forward focused, open-minded, trustworthy and invested.
The KACE Way is our commitment to our employees, to our customers, and to our communities.
Join KACE and make a difference!

Job Summary:

The receptionist provides administrative support to all departments throughout the company, provides full coverage for the reception desk during the company hours of operation and administers policies and procedures based on established guidelines.

Essential Functions and Responsibilties:

• Delivers impeccable customer service as the initial point of contact for the office.  Greet and direct visitors, guests, and fellow employees in a professional and friendly manner.
• Function as corporate receptionist by providing coverage for the reception desk and ensuring efficient operation of the reception area responsibilities and processes. 
• Provide administrative support for all departments throughout the company as requested.
• Ensure that the reception area, meeting rooms and kitchens are always neat, clean, and well-stocked with supplies.
• Order and purchase office and kitchen supplies within established guidelines.
• Monitor and maintain the central office supply room to ensure it is well-stocked, neat and organized.
• Create and/or maintain data in MS Office programs, to include Excel spreadsheets, and various third-party and company-proprietary systems.
• Assist with set-up, clean-up and coordinating company events.
• Direct inquiries and telephone calls to the appropriate departments or staff members.
• Issue and administers visitor and consultant badges.
• Responsible for issuing office badges to new & current employees, coordinating access with IT and getting authority from HR to issue new badges.
• Maintain corporate security sign-in and sign-out logs.
• Accept and log in incoming and outgoing mail, parcels, and packages.
• And other duties as assigned.

Minimum Qualifications & Skills:

• Minimum two-years (2) relevant experience in an office setting as a receptionist or Administrative Assistant
• Exceptional customer service skills
• Experience with data entry
• Proficiency in MS Office (e.g., Excel, Word and PowerPoint), and ability to learn and use new computer applications.
• Strong oral and written communication skills and great phone dialogue. Strong conversation ability and good listener.
• Ability to handle multiple projects simultaneously while prioritizing along strict timelines. 

Preferred Skills:  

• An Associates Degree or higher
• Demonstrates professionalism internally and externally and maintain positive working relationships.
• Uses good judgment, makes sound recommendations and decisions.
• Work collaboratively, assist team, encourage mutual accountability.
• Exudes self-motivation; pursue goals persistently despite obstacles.
• Seeks to advance personal skills, performance, and abilities.
• Utilizes time and resources effectively.
• Exhibit excellent communication and interpersonal skills.
• Display outstanding organizational and coordination abilities.
• Self-starter who is results-oriented, resourceful, analytical, innovative, intellectually curious and who takes initiative and risks.

Clearance: 
Applicants selected may be subject to a government background investigation and may be required to meet the following conditions of employment.

Security Requirements/Background Investigation Requirements: 
•    Must be a U.S Citizen or Legal Permanent Resident.
•    Favorable credit check for all cleared positions 
•    Successfully passing a background investigation including drug screening.

Physical Requirements/Working Conditions:

• Standing/Walking/Mobility:  Must have mobility to attend meetings with other managers and employees.
• Climbing/Stooping/Kneeling:  0% - 10% of the time.
• Lifting/Pulling/Pushing:  0% - 10% of the time.
• Fingering/Grasping/Feeling:  Must be able to write, type and use a telephone system 100% of the time.
• Sitting:  Sitting for prolonged and extended periods of time. 

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. Management may revise duties as necessary without updating this job description.

For more information about the company please visit our website at www.kacecompany.comKACE is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.KACE complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected].