Corporate Events and Experiences Director

At Early Warning, we’ve powered and protected the U.S. financial system for over thirty years with cutting-edge solutions like Zelle®, Paze℠, and so much more. As a trusted name in payments, we partner with thousands of institutions to increase access to financial services and protect transactions for hundreds of millions of consumers and small businesses.

Positions located in Scottsdale, San Francisco, Chicago, or New York follow a hybrid work model to allow for a more collaborative working environment.

Candidates responding to this posting must independently possess the eligibility to work in the United States, for any employer, at the date of hire. This position is ineligible for employment Visa sponsorship.

At Early Warning, we believe that a great employee experience starts with meaningful connections, collaboration, and celebration. We are looking for an enthusiastic and detailed employee events professional to help enrich the employee experience. Our ideal candidate has a passion for organizing varying types of events to inspire our workforce and who would manage the logistics of our New York Office during events. These events would range from employee all-hands, office happy hours, employee resource groups, customer forums, and senior leadership offsites. This role will execute on employee engagement strategies led by our People team and is instrumental in creating experiences that foster a positive, inclusive, and vibrant workplace culture.          

The employee events director will work closely with the office of the CEO and oversee these events from concept through completion. The ideal candidate is also creative, detail-oriented, and has a deep understanding of how impactful events contribute to employee satisfaction and company culture. This role demands an expert in all aspects of planning including budget management, branding, staging/equipment, and logistics. This person must also have excellent leadership skills and an ability to manage vendors to meet expectations for quality. The best candidate for our company is one who can manage the daily details and use big-picture thinking to ensure best-in-class experiences.

The position is located in New York.

Overall Purpose

The Corporate Events and Experiences Director is responsible for managing the logistics and communications for our New York Office as well as working with the office of the CEO to oversee a variety of corporate events.   This role manages events from concept through completion with a focus on developing impactful employee experiences that contribute to employee satisfaction and company culture.  Must successfully manage the daily details and use big-picture thinking to ensure best-in-class experiences.

Essential Functions

• Employee Engagement: Execute on employee engagement strategies that align with Early Warning’s goals and better the employee experience. Act as a culture ambassador by promoting and reinforcing our purpose and values.      

• Event Planning & Execution: Oversee the end-to-end planning process for many of our employee experiences including event concept development, venue selection, budgeting, and attendee coordination. Serve as the on-site point of contact during events, ensuring smooth execution and addressing any issues that arise.   

• Office Operations Management: Oversee day-to-day operations at the New York Office including managing office space and communications.  

• Team Collaboration: Work closely with cross-functional teams including marketing, people, office of the CEO, senior leadership, and internal communications to align on employee experiences that meet all company needs and objectives.

• Vendor and Stakeholder management: Establish and maintain relationships with external vendors including caterers and AV providers.  

• Logistics Coordination: Manage all event logistics including travel arrangements, accommodation, schedule, and on-site requirements.

• Budget Management: Develop, manage, and track budgets to ensure they are on budget while maintaining high standards of quality and execution.

• Promotion: Collaborate with the internal communications team to promote events through a variety of channels that create high employee engagement. Ensure consistent messaging and branding in these materials.  

• Feedback and Analysis: Conduct post event evaluations to assess attendee satisfaction, measure success, and provide recommendations for future opportunities.    

• Supports the company’s commitment to protect the integrity and confidentiality of systems and data. 

Minimum Qualifications

• Education and experience typically obtained through completion of a bachelor’s degree in relevant area.

• 8 or more years of direct or related experience with event planning or theatre / television productions. 

• Prior experience with vendor management.

• Strong interpersonal and communication skills.

• Proficiency in event management software (e.g., Zoom Production Studio) and Microsoft Office Suite.

• Excellent organizational skills including time management, and attention to detail.

• Capacity to handle multiple projects simultaneously with competing demands.

• Ability to proactively identify and solve operational challenges.

• Drug screen and background check.

Preferred skills and qualifications

• Over 10 years’ experience in television/theatre production, hospitality, marketing, or communications.
• Flexibility for travel, as needed.

Physical Requirements

Working conditions consist of a normal office environment. Work is primarily sedentary and requires extensive use of a computer and involves sitting for periods of approximately four hours. Work may require longer periods of standing, walking, kneeling, and reaching. Must be able to lift up to 30 pounds occasionally and/or negligible amount of force frequently. Requires visual acuity and dexterity to view, prepare, and manipulate documents and office equipment including personal computers. Requires the ability to communicate with internal and/or external customers. Employees must be able to perform essential functions and physical requirements of position with or without reasonable accommodation.  

Candidates responding to this posting must independently possess the eligibility to work in the United States at the date of hire. 

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow instructions and perform other related duties as assigned by their supervisor. 

The base pay scale for this position in:
New York, NY in USD per year is: $180,000 - $200,000.

Some of the Ways We Prioritize Your Health and Happiness 

•  Healthcare Coverage – Competitive medical (PPO/HDHP), dental, and vision plans as well as company contributions to your Health Savings Account (HSA) or pre-tax savings through flexible spending accounts (FSA) for commuting, health & dependent care expenses.

• 401(k) Retirement Plan – Featuring a 100% Company Safe Harbor Match on your first 6% deferral immediately upon eligibility.

• Paid Time Off – Unlimited Time Off for Exempt (salaried) employees, as well as generous PTO for Non-Exempt (hourly) employees, plus 11 paid company holidays and a paid volunteer day.

• 12 weeks of Paid Parental Leave

• Maven Family Planning – provides support through your Parenting journey including egg freezing, fertility, adoption, surrogacy, pregnancy, postpartum, early pediatrics, and returning to work.

And SO much more! We continue to enhance our program, so be sure to check our Benefits page here for the latest. Our team can share more during the interview process!

Early Warning Services, LLC (“Early Warning”) considers for employment, hires, retains and promotes qualified candidates on the basis of ability, potential, and valid qualifications without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote equal employment opportunity and affirmative action, in accordance with all applicable federal, state, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our employees. 

Early Warning Services LLC is a proud participant in E-Verify, a federal program to help ensure a legal and authorized workforce. As part of our hiring process, we electronically verify the employment eligibility of all new hires through E-Verify. For more information on your rights and responsibilities under E-Verify please visit Home | E-Verify.