Contracts Specialist

See Yourself at Telix

As a Contract Specialist in Global Procurement, you'll handle the day-to-day processing of contract requests from initiation through execution. Supporting Telix's procurement team with contract lifecycle management, you'll process a high volume of standard agreements, maintain our contract database, and ensure proper template usage. Working closely with business partners, you'll coordinate contract reviews, track approvals, and manage routine vendor interactions. This role directly supports Telix's ability to efficiently source critical materials and services by processing contracts efficiently, maintaining accurate records, and coordinating document management. Most importantly, you'll serve as a key member of our procurement team, ensuring consistent processing of contract requests while meeting business unit needs and maintaining procurement standards. This role is strategically positioned within North America to support Telix's global 'around the sun' operations model, ensuring continuous coverage and regional expertise across our procurement function.

Key Accountabilities:

Contract Processing and Workflow Management

• • Execute routine contract processing workflows according to established procedures
  • Process standard vendor contract submissions within service level agreements
  • Route contracts through appropriate approval channels
  • Track contract status and manage completion timelines

System and Data Management

• • Maintain accurate and complete contract records in CLM system
  • Generate and distribute standard performance reports
  • Enter and validate contract data following quality standards
  • Support system optimization by identifying process improvement opportunities

Template and Document Management

• • Maintain and update standard contract templates
  • Conduct standardized contract review checks
  • Ensure proper document version control
  • Support template standardization initiatives

Vendor Relationship Management

• • Build and maintain positive relationships with vendors
  • Facilitate clear communication throughout contract lifecycle
  • Manage routine vendor interactions professionally and promptly
  • Support procurement's commitment to ethical business practices

Business Partnership

• • Partner with internal stakeholders to process contract requests efficiently
  • Coordinate contract-related communications across departments
  • Provide regular status updates to business partners
  • Support streamlined source-to-pay processes

Operational Excellence

• • Implement standard automation for repetitive tasks
  • Monitor contract expiration dates and initiate renewal process
  • Reconcile contracts with purchase orders
  • Support quality assurance processes

Professional Growth and Team Contribution

• • Actively participate in procurement training initiatives
  • Share contract management best practices with team members
  • Support continuous improvement of contract processes
  • Maintain current knowledge of contract management tools and techniques

Education and Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, Procurement, or related field required
• 2+ years' experience in procurement-related contract administration, with focus on contract review, processing, and basic negotiation required
• Experience using contract management and ERP systems (e.g., DocuSign CLM, SAP)
• Proficiency in Microsoft Office Suite, particularly Excel for data analysis and Word for contract documentation
• Professional certification in contract management is a plus
• Working knowledge of commercial contract terms and procurement processes

Skills and Competencies:

• Strategic Thinking: Ability to balance short-term needs with long-term procurement goals. High level of strategic thinking, combined with the ability to execute tactically and achieve operational excellence.
• Negotiation & Communication: Strong skills in managing supplier relationships and driving performance improvements.
• Analytical Skills: Advanced skills in market trend analysis, cost modeling, and reporting.
• Adaptability: Thrive in dynamic, fast-paced environments with a proactive mindset.
• Project Management: Ability to handle multiple initiatives, meet deadlines, and manage projects effectively.
• Global Stakeholder Management: Skilled in navigating relationships in a global matrix organization and influencing cross-functional teams.
• Independence & Results-Driven: Proactive, results-oriented, with the ability to work with minimal supervision.
• Leadership Potential: Strong leadership skills with the ability to mentor and guide junior team members.
• Emotional Intelligence: Excellent interpersonal skills for collaborating with diverse teams and suppliers.
• Detail-Oriented: Focus on continuous improvement and driving efficiencies in procurement processes.

Key Capabilities:

• Inclusive Mindset: Foster an inclusive environment, valuing diversity and ensuring everyone feels respected.
• Creativity & Innovation: Think outside the box and develop unique solutions to challenges.
• Commitment to Excellence: Consistently strive for excellence in all tasks and responsibilities.
• Results-Oriented: Focus on achieving goals with measurable outcomes and performance.
• Ethical Behavior: Uphold integrity and ethical conduct in all interactions with colleagues and stakeholders.
• Adaptability: Thrive in dynamic environments, adjusting to changing priorities and embracing new challenges.
• Strong Communication: Communicate clearly and effectively with colleagues and stakeholders at all levels.
• Collaboration: Work well within teams, sharing expertise to achieve collective goals.
• Resilience: Bounce back from setbacks, persevering through challenges with a positive attitude.
• Continuous Learning: Demonstrate a commitment to ongoing personal and professional development.