Contracts Administrator

Company Description

At TOMRA we are all about Clean Loop Recycling! Our reverse vending technology enables the collection of used drink containers to ensure that containers have the best chance of being turned back into containers again. It is part of a continuous recycling process which we call Clean Loop Recycling, to ensure that fewer resources are used, less energy is wasted, and containers do not end up in our oceans, streets, or landfill. We’re proud to be collecting containers across Australia, with over 320 collection points across NSW. In addition, we have state-of-the-art Recycling Centres in Queensland, Northern Territory, Western Australia, Victoria and soon to be Tasmania. 

As a ‘Looper’ at TOMRA, you will be working amongst a team of people, who are very passionate about doing good for the environment and our community.

TOMRA is an equal opportunity employer, where we recognise the diversity of our workforce and community – be it on the basis of gender, age, culture, religion, language or personal circumstances. TOMRA is also committed to building on the perspectives, experience, knowledge and skills that this diversity brings to our organisation.

Find out more about TOMRA at: www.myTOMRA.com.au Facebook, Instagram, Twitter, and LinkedIn.

Job Description

Join our busy NSW PMO team as a Contract Administrator and be responsible for driving the multiple installations of TOMRA’s new bulk centres across NSW. You will also assist in managing upgrades and modifications of our other centres as needed.

Our Bulk Centres are a new area of the business in NSW, so your creativity, problem solving skills, adaptability and drive to complete projects will be essential in succeeding in this role. We plan on opening multiple centres throughout 2025 so your ability to manage several concurrent projects will be well received.

With multiple stakeholders across the TOMRA business, one of your main responsibilities will be to ensure everyone is informed, engaged and has reasonable expectations throughout the acquisition, design, delivery and handover of each project.

*Please note this is a contract role until December 2025.* 

Some other main responsibilities of the Contract Administrator:

• Carry out all necessary administration, co-ordination and process functions in accordance with company guidelines and procedures, including implementing new processes where gaps are identified
• Working with an external Property Agency and the company’s partners to identify and secure new tenancies for the business
• Manage design coordination and CDC (Complying Development Certificate) applications, lodgement and approvals.
• Seek all approvals required for the site to be delivered to the business including internal and external stakeholders, planning and building approvals
• Engage Principal Contractors and Managing Contractors for the fitout works, obtain quotes, finalise the Scope of Works, prepare and manage building contracts and the construction program during the build
• Administer the cost, schedule, resourcing, procurement, subcontractor deliverables and technical performance of company programs or subsystems of major programs.
• Lead the wider project team by building and maintaining effective working relationships with technical professionals, project team members and stakeholders
• Knowledge transfer to core team and staff to build internal capability, constructing and providing handover documents and procedures to the business once a project is completed and established as BAU
• Perform additional tasks as reasonably requested by PMO Director and/or NSW PMO Manager

Qualifications

What makes a great Contract Administrator at TOMRA:

• Qualifications in Building & Construction and/or Project Management
• Minimum 5 years hands-on experience in a Project Management role within a retail or commercial sector in NSW
• Construction Induction White Card
• A valid Australian driver’s license and own vehicle
• Experience with internal and external stakeholder management
• High-level verbal and written communication skills
• Understanding of site acquisition activities and/or experience with leases advantageous
• Strong drive and ambition to explore and manage multiple opportunities through the acquisition phase and to deliver a strong network of sites to the business
• Proven working knowledge of relevant Australian and NSW legislation, regulations, codes of practice, and guidelines including OH&S
• Strong attention to detail
• Proven ability to work autonomously and as part of a team, confidently and efficiently managing overall master project deliverables
• Ability to improve and establish processes to ensure efficient completion of projects
• Work as an individual contributor, and within a wider team to deliver projects on budget and to deadline
• Inquisitive mind and willingness to understand TOMRA technology and waste management practices as far as necessary to deliver a successful project (design and procurement)

What’s in it for you?

• Flexible work arrangements- our people love the genuine work/ life balance offered at TOMRA.
• We love dogs- Bring your own or make a new friend in the office.
• Feel good about what you do- Our people are highly driven to do great things for the planet.
• Monthly Breakfast/Lunch and birthday cake events in the office
• Work within a vibrant PMO team who are collaborative, friendly and fun!
• Opportunity to prove your capabilities working independently in a supportive role 

Additional Information

Agency assistance is not required for this role- Please apply direct if you are interested. 

Does this sound like you?! If so we would love to hear from you!

Find out more about TOMRA at: www.myTOMRA.com.au Facebook, Instagram, Twitter, and LinkedIn