Company Secretarial Associate

Job Description
Assist in the following Corporate Secretarial Matters:

• Client facing, coordinating all corporate secretarial requirements to maintain compliance with the New Zealand company's office and under Corporation Law in maintaining company records.
• Advise or brief the board of directors on various corporate governance issues, including sound governance practices.
• Creating the mandatory statutory records / register and regularly updating with copies of resolutions, changes in directors, shareholders, annual returns, financial statements, dividend distributions, including scanning, photocopying (as required).
• Drafting of various resolutions like AGM resolutions, Special resolutions, and Directors Resolutions.
• Arrange Company Authorisations / Transaction Documents for circulation and execution by the board directors and Shareholders.
• Assist in drafting agenda for Board Meeting, drafting minutes of the meeting.
• Assist in filing Annual Returns with the NZ Companies Office.
• Assist with drafting various Companies Office Forms
• Assist in new company incorporation with the New Companies office including completion and collection of client records and submission of CDD/KYC.
• Assisting in updating client calendar as well maintaining compliance calendar.
• Systematically file documents i.e., maintain electronically and correctly naming the files on the server by following naming protocol.
• Assist in Billing / Invoices related matters.
• Assist with company deregistration (if applicable).
• Emailing and/or posting client correspondences, as and when required.
• Assist in drafting Cosec Process, regular review and updating the same.
• Assistance with other special projects that may arise.
• Stay informed on regulatory developments and issue / changes that affect the business and ensure compliance at all times.
• Assisting in managing governance process, reporting for client directorship Portfolio
• Support CSC Directors in their resident directorship roles to ensure they have continuing visibility of client operations and status, i.e., contacting the client to obtain information and facilitate Q&A.
• Review client files and manage data and document requirements for clients on timely basis.
• Review and update Directors Governance Spreadsheet, like renewal of D&O Insurance.
• Admin and CSC NZ Internal Functions.

Manage onboarding new clients and continuing KYC and compliance monitoring

• Ensure all new clients are subject to standard on-boarding process.
• Gather and review all the required documents (depending on AML or non-AML)
• Ensure the client onboarding forms are completed on a timely basis
• Set up new client files and folders (hard copy as well as e-files)
• Request documents from clients

Compliance Under AML CFT Regulations and Global Policies.

• Ensure to complete CDD /KYC as may be required for all new clients depending on the services being provided.
• Assist in updating required AML CFT reporting on annual file reviews.
• Assist (source and compile information) in submission of AML CFT Annual Return and Risk Assessment. (Once a year)
• Ensure documents meet the AML CFT requirement and check for correct verification and certification as well as follow up with client to ensure that they comply with Law and CSC Group's global policies.
• Assist in filing STR (Suspicion Transaction Reporting) if any required.
• Assist in Independent AML CFT Audit Obligations. (Once in three years)
• Assist AML Compliance Officer for other projects / tasks as may be required to ensure that CSC NZ is compliant under AML CFT regulations.
• Basic knowledge of the Privacy Act
• Knowledge of the AML CFT Act

JOB SPECIFIC REQUIREMENTS

• Willing to be the named company secretary for CSC client appointments.
• Provide clients with compliant and timely solution and communication.
• Go beyond expectations.
• Use language and style of communication appropriately.
• The ability to execute tasks in the specific timeframe.
• Demonstrate the ability to organise tasks independently
• Experienced Commerce & Law Graduate with five years' experience with Governance exposure.
• A reasonable understanding of business practices.
• Understanding of the NZ Companies Act 1993, Limited Partnership Act 2008.
• Preferably knowledge of AML CFT Regulations.
• Preferably a member of NZ governance institute or equivalent.
• Proactive.

About Us
CSC is a global business, legal, and financial services company based in Wilmington, Delaware, USA, providing knowledge-based solutions to clients worldwide. We have offices and capabilities in over 140 jurisdictions in the Americas, Europe, Asia Pacific, and the Middle East, and more than 8,000 colleagues. We are the business behind business.®
Visit our careers site to learn more about CSC and our commitment to our clients, communities, and each other.
CSC is committed to creating a feeling of belonging through a diverse and growth-oriented environment where everyone is valued.
CSC colleagues have global career opportunities and excellent benefits, including annual success-sharing bonuses or commission plans based on individual performance. To learn more, visit cscglobal.com/service/careers.
We offer a range of support to colleagues with disabilities, ensuring people have the necessary resources to thrive in their roles. We encourage candidates to work closely with our talent acquisition partners to convey their specific needs. Our commitment to accessibility reflects our broader dedication to diversity and belonging,
CSC only accepts resumes from employment agencies that are part of our approved supplier program. Resumes submitted from other agencies either to talent acquisition, our hiring leaders, employees, or through any other mechanism other than our supplier process, will not be eligible to claim related fees and the submitted resumes will be considered property of CSC.
We encourage candidates to apply directly to our website and not through third-party sources.
Disclaimer: The information above describes the general nature and level of work performed by employees in this role. It is not intended to describe all duties, responsibilities, and qualifications.
About the Team
At CSC®, we're always looking ahead, finding ways to improve and anticipate the future needs of our customers. Curiosity fuels our innovation and productivity drives our results. This proactive mindset has helped us adapt and create solutions that have enabled businesses to run smoother and smarter for more than 120 years.
CSC is committed to attracting, developing, and retaining talented people whose personal values align with ours. We empower our employees to bring the right solutions to market to meet customer demand. That is why we are the premier provider of global solutions for more than 180,000 businesses.

• CSC is a great place to work with smart and dedicated people. We have been voted a Top Workplace every year since 2006 and are a 2022 National Top Workplace.

• We offer challenging work and career opportunities. Most positions are filled with internal moves and employee referrals.

• Employees are eligible for an annual success sharing bonus or commission plans based on role and individual performance.

• CSC offers excellent benefits, including medical, dental, life insurance, and flexible spending and health savings accounts. We also offer you a 401(k) with employer match and profit-sharing, paid time off, tuition reimbursement, and more.

• As business needs allow, CSC offers hybrid/remote work schedules in alignment with local regulations. Specific details for this position will be discussed during the interview process.

• Our global standard for our work environments supports current and future technology initiatives through open design, sit-stand workstations, and digital interface points with wireless access throughout the campus. It's an exciting time for us in terms of growth and expansion.