Company Secretarial Administrator

RenaissanceRe is a leading writer of Property & Casualty Reinsurance. For over 25 years, we have helped customers and communities recover and build resilience through our industry-leading ability to understand risk, source efficient capital and rapidly pay claims.Our global team shares a passion for solving our customers’ biggest problems through a collaborative and entrepreneurial culture that empowers employees and rewards creative thinking.

POSITION SUMMARY

Reporting to the Company Secretary, the purpose of this role is to provide high level administration, diary management and support to the Legal Regulatory & Compliance team (LR&C) in its Company Secretary and Corporate Governance section, including assistance with ad-hoc projects as may also be assigned.

ROLE RESPONSIBILITIES

The role will be wide ranging and varied and will include:

• Preparing timetables and scheduling Board meetings throughout the year for all London and Dublin based group companies, arranging adhoc meetings as and when necessary.
• Preparing RSM and ROE Board packs and agendas for the various board meetings and circulating to directors in accordance with the Board Charters.
• Assisting the RSM Company Secretary with preparing Board packs for various other UK entities meetings and other regulatory obligations (see below).
• Preparing agendas, minutes, and meeting packs including following up on action points for the Executive Committee. As well as attending the meetings and ensuring the meetings are quorate.
• Preparing agendas, papers for various committees, including RSM Audit, Risk, and Nominations Committees and ROE Audit and Risk Committees ensuring papers are circulated in accordance with the relevant Committee Charters.
• Ensuring that company registers are accurately maintained (hard and soft copy, as appropriate) and that minutes for all meetings are approved by relevant directors and circulated and filed.
• Filing all company Confirmation Statements with Companies House within the appropriate time limits.
• Keeping up to date with Companies Act 2006 and other relevant legislation by attending relevant conferences and training courses.
• Submitting company accounts to Companies House and filing all other ad-hoc forms as required in the UK and supporting the equivalent obligations in Ireland (RSE and ROE).
• Co-ordinating the half yearly submission of the Payment Practices Report for large UK entities in the Group, including co-ordinating the completion of the data with the Finance team, procuring Finance Director approval and submission of the data to the Companies House portal.
• Working with the Governance Manager to ensure the Management Responsibilities Map remains up to date and appropriate (subject to annual sign off by the Executive Committee), including the annual review and sign off of Committee charters, function terms of reference and individual Statements of Responsibility.
• Maintaining records of CPD for iNEDs, providing quarterly reports from log throughout the year.
• Maintaining record of attendance to meetings, updating on a quarterly basis.
• Providing minutes of meetings held, and any other documents requested, to external auditors on a quarterly basis using PWC’s Connect System.
• Assisting with the maintenance of RSM and ROE’s Fitness & Propriety Registers ensuring annual declarations are provided by all individuals in scope, as may be requested.
• Assisting the Governance Manager liaising with presenters for iNED sessions, ensuring any necessary material is circulated, recordings are uploaded to the CGDL and the library of presentation materials maintained. 
• Assisting the Governance Manager with declaration of compliance obligations of Lloyd’s corporate member companies in the Group including liaising with the Finance Director and submission.
• Assisting with keeping the iNED training schedule up to date, including scheduling in each quarterly RSM board meeting.
• Assisting with arranging and booking various notary requests from LR&C members and other executives.
• Personal Assistance, diary and travel management, including expense processing for Chief Counsel- Europe.
• Organising LR&C team events and travel arrangements, as may be required. Support Chief Counsel – Europe with visits from senior executives and iNED’s of the Group, including agenda and itinerary management.

Our people are our most valuable resource and core to our success. This is a fast-paced business environment, demanding a strong work ethic and a results-oriented approach. We offer competitive compensation and benefits, a comprehensive talent development program, and a reward system in which employees share in the success of the company. We are an engaged member of the communities in which we live and work and have a locally-led giving philosophy with generous employee matching program, global and local community grants and employee volunteerism.We seek diversity, create equity, and practice inclusion. Our people are at the heart of everything we do. We are an equal opportunity employer. We provide equal opportunity to all qualified individuals regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, pregnancy, disability, military status or other legally protected categories.