ARS Pharmaceuticals is a commercial pharmaceutical company, passionate about improving patients’ lives. We are launching neffy®, an intranasal epinephrine product for patients and their caregivers with Type I allergic reactions including food, medications and insect bites that could lead to life-threatening anaphylaxis. We promote a culture of inclusivity, integrity, and creativity, while pursuing solutions for patients and families affected by serious allergic reactions.
JOB SUMMARY:
Location Preferred: Greater Philadelphia or San Diego area (the person must work within EST hours).
We are looking for an experienced and motivated person to fill the position of Commercial Administrative Specialist. This position is a great opportunity for someone interested in taking on a leadership role and working collaboratively with a team of professionals. The successful candidate will be responsible for managing a variety of tasks essential to the daily operations of the organization. With a wide range of duties, from leading and coordinating field sales meetings and society events to providing executive support, this position requires someone with great attention to detail, strong problem-solving skills and the ability to multitask in a fast-paced environment.
ESSENTIAL DUTIES & RESPONSIBILITIES:
- Collaborates with the Chief Commercial Officer (CCO) and the Vice President of Sales to manage administrative tasks related to the sales team.
- Organizes and plans field engagements with healthcare professionals (HCPs) and field representatives for leadership.
- Coordinates logistical planning for sales meetings, which includes site searches, contracting, legal reviews, travel arrangements, communications, and payments.
- Manages administrative communications and follow-ups with the field sales team, including requests from field admins, required training, HR matters, and additional responsibilities as required.
- Supports commercial departmental leadership in the administrative aspects of contracting, ensuring coordination among the commercial team, finance, legal, and external partners.
- Monitors and tracks compliance with tasks assigned to the sales team, preparing reports for sales leadership along with suggested actions when appropriate.
- Collaborate with Area Sales Managers and Specialty Sales Representatives to manage regional and local society meetings, overseeing processes, budgets, payments, compliance approval, and communications with societies and the sales team.
- Supports departmental leadership on monthly accruals and invoicing related to agency partners and accounts payable, including processing payments and reconciling invoices on a monthly and quarterly basis while working closely with the finance team and commercial leadership.
- Other duties as assigned.
EDUCATION AND EXPERIENCE:
- Bachelor’s degree in communications, business, or marketing preferred.
- 2+ years in an administrative role in the pharmaceutical or medical device industry preferred.
- Proven experience as a strong administrative coordinator/specialist in a similar role.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook)
- Effective communication and interpersonal skills
- Excellent written and verbal communication skills
- Excellent time management and organizational skills
- Knowledge of basic bookkeeping and budgeting procedures
- Ability to prioritize tasks and manage workload efficiently
- Attention to detail and problem-solving skills
- Ability to work independently and as part of a team
- Professional demeanor and ability to maintain confidentiality
- Customer Service Orientation
- Must be willing to travel up to 10% of the time and if located in the San Diego area, position will be hybrid
At ARS, we are proud to offer a highly competitive compensation & benefits package.
The full-time salary range for this posted position is $80,000 to $100,000 and may be eligible for a discretionary annual performance bonus. Actual pay rates are determined by considering multiple factors including qualifications, relevance of experience, education & credentials, subject matter expertise, and other job-related factors permitted by law.
This position is also eligible for Equity, 401k matching, and our excellent benefits package including 100% employer paid Medical, Dental & Vision for employees. View the full package here: ARS Careers Page
ARS Pharmaceuticals believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. ARS Pharmaceuticals is also committed to providing reasonable accommodation to qualified individuals so that an individual can perform their job-related duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at [email protected]
The position will be posted until a final candidate is selected for the requisition or the requisition has a sufficient number of applications.
Top Skills
What We Do
Our mission at ARS Pharmaceuticals is to provide at-risk patients and their families better protection from severe allergic reactions. We are developing a product that patients and their caregivers can use without anxiety or hesitation, confident in the effectiveness of the both product and the ability to administer it.
We are developing ARS-1, a novel intranasal epinephrine spray with a unique absorption technology that could be easy-to-use, convenient and more reliable for patients and loved ones at-risk of severe allergic reactions to food, medications and insect bites that could lead to life-threatening anaphylaxis
.png)
