Business Assistant

Job Description
J.P. Morgan Asset & Wealth Management, a global leader in investment and wealth management, caters to institutions, high-net-worth team members, and retail investors worldwide. We offer investment management across all major asset classes, retirement products, and services, brokerage and banking services. As a leading investment manager with a heritage of over two centuries, we provide unmatched investment experience and insight, operating in every major world market.
As a Business Assistant within J.P. Morgan Asset & Wealth Management, you will be responsible for a variety of tasks including managing schedules, coordinating meetings, handling correspondence, and assisting with sales and marketing support tasks. You will be part of a dynamic team, working in a fast-paced environment that offers opportunities for personal and professional growth. Your strong organizational skills, proactive approach, and ability to handle confidential information with discretion will be key to your success in this role.
Job Responsibilities
Administrative Support:

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Organize and coordinate meetings, including preparing agendas, materials, taking minutes, and following up on action items. Incl. visitor arrangements.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Process invoices and Travel & Expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines
• Ensure the office environment is well-maintained and supplies are stocked. Coordinate with IT and other departments to address office needs.
• Manage specific services with vendors and third parties payment
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

Sales & Marketing Support:

• Prepare and edit correspondence, communications, presentations, and other documents.
• Contribute to the maintenance and enhancement of the client database tool. Update client contacts, meeting logs, reporting subscriptions via CRM tool...
• Lead and coordinate on ad hoc projects as requested

Required qualifications, capabilities and skills

• Strong organization skills and attention to detail
• Fluent in French & English, verbal and written
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office Suite
• Able to prioritize and multi-task

Preferred qualifications, capabilities and skills

• College degree (or equivalent Bac+2/3)
• Financial knowledge

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.