Business Assistant - Madrid

Job Description
Job Summary
In this role you are the backbone and a supportive force. You are an executive partner to your stakeholders who goes above and beyond to deliver business objectives, represents the bank with professionalism and courtesy at all times, delivering flawless work output.
As a Business Assistant in the Global Investment Banking business, you will be an integral part of our team in Madrid. You will have the opportunity to support GIB Bankers in their everyday tasks, interact with various members of the firm, and contribute to our success. Your role will be diverse and dynamic, requiring proactive management, coordination of business travel arrangements, and handling of administrative tasks. We value your professional experience and look forward to your contribution to our team.
Job Responsibilities

• Provide diary management, set up of meetings and conference calls, internally and externally
• Arrange business travels, extensive travel over various time zones, coordinating logistics for business trips and preparing itineraries, flights, hotels, ground transportation, visas, following corporate policy
• Assisting visitors from outside J.P. Morgan Madrid organization
• Managing agendas, following up on internal and management meetings and dealing with multiple and/or urgent meeting conflict
• Manage expenses - process receipts through CONCUR system, reconcile accounts monthly
• Provide telephone support for wider group with particular focus on senior coverage during the absence of peers
• Administer of general office tasks including archiving, filing and stationary orders
• Support in raising systems, applications requests and Maintaining vacation schedules
• Help in overing and collaborating closely with other administrative assistants and team members Expected to work as part of a larger administrative group, working in partnership with other assistants to ensure cover is provided to the area at all time. Expected cover for other assistants within the group when required.
• Handling printing and binding presentations
• Onboarding new members of the team, accesses and logistics

Required qualifications, capabilities, and skills

• Proficient level of English
• Technology savvy, with proficiency in Microsoft Office products in particular Outlook, Excel and PowerPoint
• Excellent interpersonal and communications skills, both written and oral
• Self-starter, extremely organized and detailed-oriented with strong commitment to accuracy
• Absolute discretion when dealing with confidential matters
• Proactive anticipation and thinking - looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted
• Keen team-player / partnership ethic - expectation to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times.
• Ability to multi-task effectively in a busy environment and re-prioritize
• Ability to demonstrate previous success as an assistant including experience of expense processing and basic account management
• Ability to work within tight deadlines.
• Proactive attitude and problem solving skills.

About Us
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
About the Team
J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.