Billing Specialist

POSITION SUMMARY:
The Billing Specialists’ primary responsibility is to process all accounts receivable. Handles administrative functions to include, but are not limited to processing all service billings, running reports, data entry, mailings and filings for our Central office. *This position is based in our corporate headquarters in Dublin, OH.
COMPENSATION: $25.00 - 26.00 /hour
QUALIFICATIONS:

• High School Diploma or Equivalent.
• Billing or Accounts Payable / Accounts Receivable experience preferred

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Processes Service and Preventive Maintenance billings for clients
• Running required reports for review and distribution to the Administrative Director and VP of Ops
  
  • Including weekly production meeting reports
  • Month end billing/PO reports
• Assist in mailings and electronic filing.
• Assist with collection calls for past due invoices.
  
  • Address and solve client questions and issues.
  • Updates A/R notes
• Ensure customer PO’s are up to date and monitored for funds.
• Receive vendor invoices to be processed for payment.
• Assists with issuing Purchase orders to technicians.
• Coordinates all EFM tools (electronic facility management)
  
  • SAMPro
  • Client web-based systems (tracking, updates, submissions etc.
• Maintain equipment and material lists in SamPro Database as needed.
• Other duties as assigned

REQUIRED POSITION KNOWLEDGE, SKILLS AND ABILITIES:

• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
• Administration and Management — Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Economics and Accounting — Knowledge of economic and accounting principles and practices, the financial markets, banking and the analysis and reporting of financial data.
• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Expression — The ability to communicate information and ideas in writing so others will understand.
• Written Comprehension — The ability to read and understand information and ideas presented in writing.
• Complex Problem Solving — Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. .

DESIRED COMPUTER/SOFTWARE KNOWLEDGE:

• Microsoft Word (Beginner)
• Microsoft Excel (Beginner)
• Microsoft Outlook
• Microsoft Access
• Accounting Software (SamPro, Quickbooks, Peachtree, Great Plains, etc.)
• Customer Relationship Management (CRM) software

PHYSICAL ACTIVITIES AND ENVIRONMENT:
The following physical activities described are representation of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.
While performing the functions of this job, the associate is continuously required to talk or hear; frequently required to sit; and occasionally required to stand, walk, use hands to type, handle or feel, reach with hands or arms. The associate will also be required to drive on a frequent basis. The associate must occasionally lift and/or move up to 25 pounds. The noise level in the work environment is usually moderate.
THE AFO ASSOCIATE:
Without exception, every associate at Air Force One will have Integrity, Humility, be Intelligent and Hungry.
 

• Integrity means being honest in every interaction and working tirelessly to keep our promises.
• Humility is the opposite of arrogance. It is the badge of self-confidence and empathy for others.
• Intelligence is both emotional and intellectual. Our associates are excellent communicators, critical thinkers, display mental curiosity and a commitment to lifelong learning.
• Hunger is in the heart of champions. It is the will to win, the passion to overcome obstacles and the ability to savor success.

Additionally, Air Force One associates believe in and celebrate AFO’s Founding Principles of Personal Ownership, One Team, and Serving Others. Air Force One associates should demonstrate Professionalism and Quality Performance in their behavior at all times with fellow associates, customers, vendors, and the general public.