Billing Specialist, Temporary Position

KSB is a leading supplier of pumps, valves and related service. Our reliable, high-efficiency products are used in applications wherever fluids need to be transported or shut off, covering everything from building services,industry and water transport to waste water treatment, power plant processes and mining. Founded in 1871 in Frankenthal, Germany, the company has a presence on all continents with its own sales and marketing organisations and manufacturing facilities. Around the globe, more than 190 service centres and around 3,500 service specialists are on hand to provide local inspection, servicing, maintenance and repair services under the KSB SupremeServ brand. Innovative technology that is the fruit of KSB’s research and development activities forms the basis for the company’s success.
People. Passion. Performance. It is these three success factors that make KSB the company it is today.
At KSB, we recognise that it is people who actually make the difference – the people we employ and the people we serve. This is why we are committed to equal rights and treatment worldwide and never lose sight of the aspects ecology and sustainability when manufacturing our products.

Position Title:  Billing Specialist

Reports To:  Credit & Collections Manager (for Billing duties) and to Operations Controller (for A/P duties)

Location: Richmond, VA - on-site

This position is a temporary role, with an anticipated assignment period of three months (June - September)

Position Summary:

The Billing Specialist’s primary function is the timely, accurate and efficient performance of the ERP invoicing function.  Successful completion of this task will involve open communication with supply partners and internal stakeholders. The Billing Specialist role also supports operations of the Finance department through data entry and administrative duties, primarily assisting with Accounts Payable functions in a multi-location environment.  This role will act as primary backup for Accounts Payable duties and may also assist the Logistics team, as needed.   

Key Tasks / Responsibilities:

• Perform the ERP invoicing function and distribution of invoices to customers, to include line item accuracy, verification of freight charges, invoice delivery method, etc.
• Provide timely and clear communication of invoicing issues to applicable internal and/or external stakeholders
• Maintain required documentation in on-line data storage system.
• Provide administrative support to functions of the Finance department, as needed.
• Assist Accounts Payable Specialist with timely and accurate entering and payment of intercompany and third party vendor invoices. 

• Assist the Logistics team with freight tracking and invoicing, as needed

• Assist in the tracking of Company objectives and KPIs performance to targets.
• Monitor multiple email accounts and resolve inquiries in a timely and professional manner
• Other duties as assigned.

Primary Knowledge, Skills and Abilities: 

• Reporting – ability to accurately collect, generate and assess relevant data for report and analysis
• Organization – ability to effectively organize documents from multiple tasks for easy review and retrieval
• Data Literacy – strong numerical and data reasoning skills
• Administrative –timely, thorough, high attention to detail and accurate execution of data entry responsibilities.
• Effective Project Management - including managing deadlines; identifying stakeholders; understanding, communicating, and achieving goals.
• Time management – effectively prioritizes tasks and manages multiple projects simultaneously.
• Active Learning – learns quickly and independently on the job; resourceful and proactive problem-solver.
• Deductive Reasoning – applies general rules and logic to specific problems; produces sensible answers.
• Information recall - understands the significance of new information for current and future needs.
• Intuition – anticipates, identifies, and addresses potential problems before they become issues.
• Productivity & Quality – produces time-sensitive work within required timeframe and with high accuracy and thoroughness, taking responsibility if mistakes occur.
• Software knowledge - proficient with Microsoft Office Suite; ability to effectively utilize current ERP system.
• Analytics & Mechanics - strong diagnostic skills; employs a method-based approach to address impediments.
• Negotiation – effectively interfaces with internal and external vendors and counterparts.

Education / Experience:

High School diploma required; Associates or Bachelor’s degree in related field preferred. One year minimum of relevant experience required.

EOE/M/F/D/V          Drug Free Environment

KSB Group is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. KSB makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

We value employees who take the initiative and are committed to our company; Employees who take responsibility and for whom business success is the focus of their actions. In return, we offer fair framework conditions for collective wages and pensions, flexible working time models, individual training opportunities and the best career prospects.