Billing Coordinator

STV is seeking a Billing Coordinator to join their project accounting team. This is a project specific role that requires in-person support 5 days a week from the office located in Long Island City, NY.

Reporting through the Project Accounting department and reporting day to day to the Project Manager and the Project Analyst on site, the Billing Coordinator will actively engage in billing on assigned project(s). Under minimal supervision, the billing coordinator works with the project analyst and other project accounting staff to ensure accurate and timely invoicing. 

Billing Responsibilities

• Responsible for drafting project invoices with accuracy and in compliance with contract billing terms for assigned portfolio of projects
• Review of assigned contracts, modifications, supplements, amendments, and task orders including the review of terms of compensation, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
• Routes invoices to the Project Analyst and PM for approval before finalizing invoice
• Maintains document control of working invoice files and final invoices as well as approvals
• Requests reinstatement of invoices as required and ensures all such reinstated invoices are re-run and there are no unallocated credits at month end.
• Reviews WIP is in alignment with revenue and reports to Project Analyst if further analysis is required
• Develops solutions to billing issues and works with systems design to implement new features
• May submit invoices to clients or client portals as requested
• Supports invoicing of retention balances at direction of Project Analyst or PM
• Supports the reconciliation of annual or end of project overhead audits as required
• Advises corporate accounting (AR) regarding application of cash receipts to appropriate project and invoice

Project Specific job duties include:

 Contractor Payments: The Biller is responsible for the following tasks:

• Release payment within ten (10) business days of the submission of a complete contractor requisition package
• Process office rent/supplies and subconsultant invoices in a timely manner

Qualifications:

• HS/GED Diploma required from an accredited program
• Bachelor’s degree in accounting, Finance, or related field preferred or demonstrated equivalent years of experience
• A minimum of 2+ years of related experience
• Strong planning, organizational and communication skills
• Strong proficiency in Microsoft Excel required
• Experience in the A/E/C industry preferred

Compensation Range:

$51,384.00 - $68,512.00

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At STV, we are fully committed to expanding our culture of diversity and inclusion, one that will reflect the clients we serve and the communities we work in, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description we encourage you to apply anyways. You may be just the right candidate for this or other roles.

STV offers the following benefits • Health insurance, including an option with a Health Savings Account • Dental insurance • Vision insurance • Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable) • Disability insurance • Life Insurance and Accidental Death & Dismemberment • 401(k) Plan • Retirement Counseling • Employee Assistance Program • Paid Time Off (16 days) • Paid Holidays (8 days) • Back-Up Dependent Care (up to 10 days per year) • Parental Leave (up to 80 hours) • Continuing Education Program • Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair, equitable, and transparent manner. The listed pay range is STV’s good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors, including but not limited to geography, education, experience, and/or certifications.